Administration Coordinator

8 hours ago

Footscray, Victoria, Australia Western Health Full time $60,000 - $90,000 per year
  • Location: Footscray Hospital
  • Employment Type: Ongoing, Full Time
  • Salary: HS2 Grade 2 Level 1-5

About the role:

This is an exciting position for an Administration Coordinator within Adult Specialist Clinics which requires thorough data entry skills and a high standard of customer service skills.

Key responsibilities:

  • Administrative duties as directed by Administrative team leaders as per Departmental requirements
  • Registration of new patients and updating of existing patient details
  • Ensure patient and referrer receive correspondence in relation to new referrals and appointments
  • Communicate and liaise with patients as required
  • Monitor of clinic template capacity in response to planned/unplanned leave
  • Actualise planned appointments

Position Description

About Western Health:

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

Why join us?

Compensation and benefits

  • Competitive salary packages aligned with market standards.
  • Health and wellbeing programs, including flexible work arrangements.
  • Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

  • Access the Western Health Learning Academy (WHA) for personalised learning pathways.
  • Professional growth programs, including postgraduate studies and clinical education.
  • Mentorship and career support.

Community impact and inclusion

  • Make a meaningful difference in patients' lives through compassionate care.
  • Join a workforce that champions diversity and inclusion.
  • Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

  • Thrive in a collaborative, compassionate and innovative team environment.
  • Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

Simply click on the "apply" button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 5 October 2025.

Enquiries: For further information about this role, contact Deborah Mead via email

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

  • Dayforce System Administrator

    6 days ago

    Footscray, Victoria, Australia cohealth Full time $90,000 - $120,000 per year

    Where excellence meets opportunity - discover your next chapter with cohealth.Full time, Fixed Term, 12 month contractHybrid work arrangementsGenerous salary packaging options to reduce your cohealth taxable incomeWork for a multi-award-winning iconic community health organisationSo why cohealth?cohealth leads the way in reducing health and social inequity...

  • Residential Care Case Management Coordinator

    6 days ago

    Footscray, Victoria, Australia MacKillop Family Services Full time $62,400 - $81,900 per year

    About the roleThis is more than just a leadership role it's a chance to make a real difference in the lives of young people. As the Residential Case Management Coordinator, you'll be the steady hand guiding a passionate team through the ups and downs of residential care. You'll help shape safe, nurturing homes where young people can heal, grow, and...

  • Project Support Officer

    1 week ago

    Footscray, Victoria, Australia Western Health Full time $104,000 - $130,878 per year

    Location: Footscray HospitalEmployment Type: Fixed Term, Part TimeSalary: HS3 Grade 3 Level 1-5About The RoleThis is an excellent opportunity for an experienced Project Support Officer to join the West Metro Local Health Service Network (LHSN) and play a key role in supporting the partnership between Western Health and Werribee Mercy Hospital. Reporting to...

  • Student Recruitment Assistant

    9 hours ago

    Footscray, Victoria, Australia Victoria University Full time $70,345 - $74,646 per year

    About the Student Recruitment Team:The team plays a vital role in promoting Victoria University's TAFE, Undergraduate, and Postgraduate programs to prospective students and their key influencers. Through dynamic events, creative activations, and strong relationship-building with our extensive network of secondary schools, the team works to strengthen the...

  • Sales Support Specialist

    1 week ago

    West Footscray, Victoria, Australia TastyOne Full time $104,000 - $130,878 per year

    Company DescriptionTastyOne is Australia's top-tier provider of fresh produce that offers customers nutritious, creative solutions tailored to their needs. We specialize in maximizing efficiency and increasing nutritional value through our innovative produce solutions. Whether you need your vegetables peeled, diced, sliced, grated, or portioned, TastyOne has...

  • Personal Assistant/Education Support

    1 week ago

    West Footscray, Victoria, Australia Wings Cyberspace International Full time $28 - $34 per year

    We're looking for a proactive Personal Assistant / Arab speaking education support who can keep a busy founder organised across multiple projects: IT services, education support, partnerships and events, NDIS support coordination administration, social impact initiatives, and day-to-day life admin.You'll undertake in class education support to Arab speaking...

  • Administrative Officer

    1 week ago

    Footscray, Australia CSG Talent Full time

    **Join a global leader in manufacturing of electronic components with a focus on innovation and growth.**: - ** Play an instrumental part in shaping and forming the business process and procedures.**: - ** Support the **Country Manager** and the Finance Manager on a daily basis.** **Position Overview**: As Office Administrator, you'll contribute to...

  • Administration Officer

    7 days ago

    Footscray, Australia Department of Education Full time

    **About the Department** The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance...

  • Coordinator, Learning

    12 hours ago

    Footscray, Australia Greater Western Water Full time

    From $79,702 plus 10.5% super; WFH & the Footscray, Sunbury & Melton offices - Great employee benefits including monthly Work Life Balance Days - On site car parking and close to public transport; coordinate varied learning & development initiatives **About Greater Western Water** We’re waterand more. GWW is a Victorian government owned water...

  • Administration Officer

    3 days ago

    Footscray, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** Administration Officers provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide-ranging...

  • Project Administrator

    7 days ago

    Footscray, Australia Tomra Full time

    Company Description Here at TOMRA we are leading the resource revolution. TOMRA Collection provide the technology for the CDS scheme in Western VIC so that drink containers can be collected and made into new containers. We also have operations in NSW, Queensland, Western Australia and the Northern Territory. Our mission is to transform how we all obtain,...

  • Administrative Officer

    2 weeks ago

    Footscray, Australia Victoria University Full time

    A full-time continuing role - Offering flexible hybrid work arrangements - This position will be located at our Footscray Park campus. Join one of Victoria University’s two flagship research institutes as an Administrative Officer and assist in supporting the smooth operation of our Institute. The Institute of Health and Sport (IHES) delivers...

  • Ndis Administrative Assistant

    3 days ago

    Footscray, Australia Ace Care Services Full time

    **Are You Ready to Make a Difference in the NDIS Community?** We are on the lookout for a dedicated and experienced **Administration Assistant** to join our dynamic team. If you have a background in the Disability, Social Work, or Health sector and are passionate about supporting individuals to live their best lives, we’d love to hear from you! **Why...

  • Administrator/marketing Sales Assistant

    1 week ago

    Footscray, Australia OSS Maritime Group (Australia) Pty Ltd. Full time

    OSS MARITIME GROUP has a fantastic opportunity for an enthusiastic person willing to learn and develop into Administration support & Marketing. The position is full-time to join our team. The main purpose of Administration support & Marketing is to liaise with all shipping vessels and service their consumer and other requirements. Administration support &...

  • Property & Office Administrator

    13 hours ago

    Footscray, Australia Asylum Seeker Resource Centre (ASRC) Full time

    Administration & Office Support - Administrative Assistants - Footscray, VIC - Part time 13/2/2025 - Values-driven Organisation - Part-time role, 4 days a week onsite - Excellent employee benefits About the Asylum Seeker Resource Centre Founded in 2001, the Asylum Seeker Resource Centre (ASRC) is Australia’s largest human rights organisation providing...

  • Disability Justice Coordinator

    7 days ago

    Footscray, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The Disability Justice Coordinator supports people who have a disability and are involved in the criminal justice system. They assess and coordinate forensic disability supports for a forensic disability client based on their needs, risks and goals and advocate for any other support they require through other universal service systems. The...