Proposal Coordinator

2 weeks ago

Sydney, New South Wales, Australia Re Full time $90,000 - $120,000 per year

Re.Group is an Australian-owned company focused on providing solutions for recycling and recovery of resources from waste. Our vision is to create a wasteless society—where all resources that become waste are reused and are not disposed.

At the heart of Re.Group is our focus on positive community impact. We collaborate with charities, private organisations, and the Government to benefit local communities.

We are seeking a detail-oriented and tech savvy Proposal Coordinator to support the development and preparation of tenders, proposals, and Expressions of Interest. This role sits within our Business Development Team and plays a key part in coordinating documentation, liaising with internal stakeholders, and producing compliant, high-quality submissions that meet client requirements and tight deadlines.

About the role:

  • Managing and coordinating tender submissions, proposals, and presentations, including editing, proofreading, and formatting documents prior to submission.
  • Drafting non-technical content such as cover letters, executive summaries, project data sheets, and standard templates.
  • Collaborating with stakeholders across Technical, Operations, Finance, Commercial, and HR teams to compile accurate and timely inputs.
  • Ensuring all documents are consistent in tone, format, and aligned with Re.Group's branding and guidelines.
  • Conducting research to support content development and enhance the quality of submissions.
  • Managing competing priorities and requests in line with submission timelines and client expectations.
  • Leveraging digital productivity tools—such as Microsoft Copilot—to automate formatting, summarise content, and improve document creation and team collaboration.
  • Updating and maintaining bid content libraries and supporting documentation.

About you:

  • Strong business writing, editing, and formatting skills with exceptional attention to detail.
  • Demonstrated organisational and administrative capability.
  • Proactive and collaborative approach.
  • Effective stakeholder engagement and relationship-building skills.
  • Ability to manage multiple deadlines and deliver under pressure.
  • High proficiency in Microsoft Office (Word, PowerPoint, Excel), and experience using AI-enabled tools like Microsoft Copilot.
  • Prior experience in bid coordination, contract management, or a similar role.
  • A continuous improvement mindset and a focus on quality outcomes.
  • A tertiary qualification in English, Communications, Journalism, Marketing, or a related field is highly regarded.

Why us?

  • Attractive salary package
  • Access to exclusive discounts and benefits at over 500 retailers across Australia
  • Novated car leasing
  • Access to our Employee Assistance Program (EAP)
  • Multiple career paths and advancement opportunities
  • The opportunity to work towards our vision of creating a wasteless society

At Re.Group, we celebrate diversity, equity, and inclusion. Our commitment is to foster working environments that embrace everyone, ensuring fair and respectful treatment for all.

We actively encourage applications from Aboriginal and/or Torres Strait Islander peoples, veterans, individuals with disabilities, individuals of all gender identities, those in mature age and early careers, members of the LGBTIQA+ community, and individuals from diverse cultural backgrounds. Your unique perspective and experience are valued here. Come be a part of our inclusive community at Re.Group

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