Office, Facilities and Administration Coordinator

2 days ago

Greater Melbourne Area, Australia Public Skills Australia Full time $60,000 - $80,000 per year

Company Description

Public Skills Australia (PSA) has been appointed by the Department of Employment and Workplace Relations (DEWR) as one of 10 Jobs and Skills Councils. PSA works with employer and employee representatives from the Public Safety and Government industry-sectors – Police, Fire and Emergency Services, Correctional Services, Defence, and all levels of Government – to ensure Australia's vocational education and training (VET) system delivers better outcomes for learners and employers. A primary function of PSA is to provide workforce planning, industry intelligence and training product development in support of industry needs and government priorities.

Role Description

The Office Facilities and Administration Coordinator will oversee day-to-day office operations and administrative functions, ensuring the effective and efficient running of PSA's Melbourne office. The role is responsible for facilities coordination, reception services, administrative systems, supplier management and ensuring compliance with workplace health and safety requirements. The position will also provide further general administration support to others, including minute-taking, storing of equipment and setting up for meetings and may be required to make travel arrangements and support events and functions.

The position is accountable to the Manager Business Operations and will support:

  • management of day-to-day office operations and administration systems
  • coordination of suppliers, contracts, and facilities requirements
  • oversight of reception services and office logistics
  • compliance with workplace health and safety obligations
  • staff with administrative, travel, event organisation and office-related needs
  • maintenance of accurate records, meeting minutes and data entry requirements.

We are seeking applicants with

experience managing office and facilities, booking, arranging and setting up venues for meetings, and minute taking. The Successful applicant should further demonstrate the ability to purchase, monitor and track consumables and office equipment. They will be adaptable, flexible and responsive to changing priorities and work in a dynamic team environment. They will also be able to deliver high quality, accurate information in a variety of formats to inform the decision-making of PSA and our industries.

Location

This position is based at the company's office within the Melbourne Central Business District (CBD). The candidate will be required to attend the Melbourne office as necessitated by business and deliverable requirements. PSA supports flexible working arrangements, with a focus on balancing staff needs with work requirements.

How to apply

Application should include a CV/Resume of no more than 4 pages and a Cover Letter of no more than 2 pages. The Cover Letter should not repeat information contained in the CV but should specifically address the 'essential' Key Selection Criteria.

Download position description.

Any queries should be directed to the HR and Recruitment Officer at 

Applications close at midnight, Tuesday 30th September 2025. Applications will be reviewed as they are received. We encourage you to submit your application prior to the closing date, because Public Skills Australia reserves the right to close advertisements early upon receiving sufficient applications.

Applicants for this role may also wish to consider applying for the role of the Travel Logistics and Administration Coordinator, which is currently being advertised by Public Skills Australia and has similar responsibilities.

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