Security & Facilities Administration Officer

2 days ago

Melbourne, Victoria, Australia IBAC Full time $70,000 - $90,000 per year
  • Provide administrative support for IBAC's facilities, property and security functions
  • On-site, Melbourne CBD role
  • Full-time, fixed term position to 30 June 2026, VPS3.1 $79,122 - $87,599 + super

Applications close 11:59pm, Thursday 6 November 2025.

Our organisation

IBAC's work is vitally important to Victorians - we prevent and expose public sector corruption and police misconduct.

Our vision is a public sector and police that acts with integrity for all Victorians.

Our team

People who work for IBAC are expected to have a sound understanding of and ability to demonstrate the IBAC values when dealing with Government agencies, the community and colleagues.

IBAC's values are incorporated in professional skills and behaviours for the position.

We Lead by example, Act Impartially, Work Together, Behave with Respect, Strive for Excellence.

Your new role

We have an opportunity for an individual to join our Security & Facilities team as an Administration Officer on a full-time, fixed term basis to 30 June 2026.

Reporting to the Team Leader, the Security and Facilities Administration Officer is responsible for assisting the Facilities, Physical Security, Property and Personnel Security functions, through the provision of administrative support, to ensure the protection of IBAC staff and property.

Duties include:

  • Maintain facilities asset registers and coordinate the preparation of asset disposal documents.
  • Support the preparation and management of procurement and contract documents, including purchase orders and service agreements.
  • With assistance from the Security & Facilities team, coordinate the logistics, movement of assets, and liaison with contractors and service providers.
  • Supporting the Senior Property Officer to process and manage physical evidence.
  • Provide relief to IBAC's front desk services during breaks and periods of leave

Additional duties are set out in the position description. To view this, please visit the IBAC Careers webpageand click on the appropriate vacancy.

Please note that this position is based at IBAC's Melbourne CBD office at 459 Collins Street.

Our requirements / Your skill set

We are looking for candidates with the below experience and capabilities:

  • Demonstrated experience in facilities management.
  • Previous use of a helpdesk/service desk application is desirable.
  • Experience using asset management systems.
  • Previous use of finance systems to raise purchase orders, process invoices and support sound budget management
  • Previous involvement in setting up a new office or supporting an office relocation is highly desirable

Due to the requirement to attain a Negative Vetting 1 security clearance candidates must be an Australian citizen at the time of application.

Due to a conflict-of-interest IBAC is unable to accept applications for secondment from Victoria Police employees.

Apply now

All applications should include:

  • a resume (no longer than 5 typed pages)
  • a cover letter
  • responses to the administrative screening questions within the application process

PDF documents are preferred. If you encounter technical issues when applying, please email

For further information regarding the role, please contact Chris Ryan: A/Team Leader, Security & Facilities:

Applications close 11:59pm, Thursday 6 November 2025.

We are committed to bringing together people with differing perspectives, lived experiences and skills to make choices that reflect our integrity and community, and to creating an inclusive work environment for all.

Visit: for more information.

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