Legal Secretary

4 days ago

Newcastle Maitland Hunter, Australia O'Hearn Lawyers Full time $60,000 - $80,000 per year

About O'Hearn Lawyers

O'Hearn Lawyers is a small private firm with a great history spanning more than 35 years. We are proud of our team, are future-focused, and operate from offices in Newcastle and Port Stephens. We have an in-depth understanding of our clients and are committed to providing excellent standards of service. To find out more please visit

What makes O'Hearn Lawyers a great place to work?

We offer you all the things you should expect from a great law firm, some of which include:

  • Great people and culture
  • Competitive remuneration
  • Collaborative team environment
  • Team bonding, EOFY, Birthday and Christmas celebrations
  • Reward and recognition
  • Wellbeing days

The Opportunity

We are looking for a full-time Legal Secretary to join our team on-site at our Port Stephens office.

This is a full-time role. Please note that we are not accepting applications from applicants seeking a casual or part-time role.

Key areas of responsibility

  • Efficiently manage incoming and outgoing correspondence, including emails, phone calls, and letters.
  • Schedule, manage and coordinate meetings, appointments, and conferences for lawyers and clients.
  • Maintain matter management and organise physical and digital filing systems, ensuring easy retrieval of documents and information.
  • Draft and edit court and legal documents, correspondence & other documents such as briefs accurately and with attention to detail adhering to formatting and style guidelines.
  • Assist with billing and invoicing processes, including timekeeping and expense tracking.
  • Conduct legal research using online databases and libraries to support lawyers in case preparation and analysis.
  • Liaise with clients, court personnel, and other external parties to facilitate communication and information exchange.
  • Provide administrative support to legal teams.
  • Uphold confidentiality and discretion in handling sensitive information and matters pertaining to clients and cases.

Your Professional skills and competencies

  • Minimum of 2 years' experience as a Legal Secretary including previous experience supporting fee earners at multiple levels.
  • Experience in Estate Planning is advantageous.
  • High degree of initiative, pro-activity and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems or work practices.
  • Ability to effectively prioritise workload.
  • Excellent relationship building and organisational skills.
  • Strong written communication skills and excellent attention to detail, with the ability to draft correspondence and presentations.
  • Ability to learn new systems with ease, with intermediate to advanced level technical skills in the Microsoft suite.
  • Ability to work independently and part of a team.

If this sounds like you, we encourage you to apply NOW via Seek or 

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