Legal Secretary

Hicksons| Hunt & Hunt is a commercial law firm that assists government, companies, organisations, and individuals throughout Australia to create sustainable value through legal and commercial advice, services, and solutions. Our breadth of expertise is reflected in our diverse practice groups and complemented by our industry and sector focus. With offices in Sydney, North Ryde, Newcastle and Griffith, we work across geographies with smart technology to keep connected to our clients.

We pride ourselves on our energy and authenticity to drive client solutions, attract and develop talent and serve our broader community. With a strong history of providing exceptional legal advice, we consider ourselves to be visionary thought leaders who have harnessed our history and experience, emerging as a market-leading legal and advisory business.

The Role

Our Newcastle Wills & Estates team are looking for an experienced Legal Secretary to join our team on a full-time basis. In this role you will have the opportunity to work collaboratively with experienced professionals and further develop your legal secretarial skills. 

In this role you will be responsible for:

• Assisting with all aspects of Wills and Estates; including preparation of Wills, EPOA's and associated estate planning documents, authorities and distribution statements (when required).
• Word processing / typing and collating correspondence and other documents, amending and formatting documents quickly and accurately.
• Digital dictation (when required).
• Attending to file opening, preparing costs letters, attending to archiving of files once completed.
• Generating trust and office receipts and cheque requisition.
• Effectively managing and maintaining calendars, monitoring client timeframes and providing reminders as necessary.

What You Offer:

The successful candidate will have strong experience as a legal secretary role, preferably within a Wills & Estates practice. You will have a demonstrated understanding of legal terminology, principles, procedures and forms. 

You will be a self-starter and won't be afraid to show initiative.  You will have excellent interpersonal, communication and organisational skills, as well as a demonstrated ability to work efficiently as part of a team.

Supporting you:

Potential unearthed – We pride ourselves on enabling you to achieve your career aspirations. Offering tailored 1:1 mentoring, access to our E-learning platform with role base training, internal and external workshops and complete transparency around our promotional pathways program.

• The right resources – Our workplace is supported by smart technology, paper-light processes, collaborative teams and a healthy values-based culture that will see you perform at your best.
• Flexi-work options– We understand life is not 1 size fits all. Explore options for hybrid work, part time hours, compressed working weeks, and more.
• Performance based rewards and incentive bonuses– our incentive program is designed to reward our employees and support our high-performance culture.
• Hicksons + Benefits– 16 weeks paid gender-neutral parental leave, education assistance, Employee Assistance Program, Birthday leave and #4U leave, plus access to everyday discounts through our corporate discount schemes, and novated leasing.
• Life at Hicksons – Contributing to our community is part of our Vision; the firm provides you with the opportunity to contribute to the firm's corporate social responsibility activities through our pro-bono program.
• Awards – The 2024 AFR Partnership Survey named Hicksons as the industry leader with the highest proportion of Female Partners for the second year running. In addition, Hicksons has been recognised ABA employer of choice winners (2020,2023 and 2024).

To have a confidential discussion on the role and our offering, please contact Zahra NowrouzTafreshi, Talent Acquisition Manager

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Please note pre-employment screening checks will be conducted on all successful applicants including a national police check.*