Personal Assistant to the Senior Minister

Job Title: Personal Assistant to the Senior Minister

Reports To: Senior Minister

Hours: 2 days/week (permanent casual, term time only, flexibility around working hours)

Location: Kellyville Anglican

Salary: $37.13 Clerks Private Sector Award, Level 3

Start Date: mid November

Job Summary:

The Personal Assistant (PA) to the Senior Minister provides comprehensive administrative and organisational support to enable the Senior Minister to lead effectively. The PA is a key liaison between the Senior Minister and the congregation, staff, leadership team, and external contacts. This role requires a high level of discretion, initiative, spiritual maturity, and the ability to manage multiple priorities in a fast-paced church environment.

About KA

Kellyville Anglican is situated in the north west suburbs of Sydney at the very start of the growth corridor. According to current ABS statistics over the next 15 years we will see 100% growth in the area. The area is growing in diversity and just sheer numbers. Our vision when we look at our mission field is to be a church that changes the course of people's story with Jesus. Over the past 3 years we have seen our church attendance  double in size and so we are seeking to expand our staff team with the right person.

You can find out more about our church via our website ) or our livestream )

Key Responsibilities:

Administrative Support

• Manage the Senior Minister's calendar, appointments, and meeting schedules.
• Screen and prioritise emails, phone calls, and other correspondence.
• Coordinate event logistics for the Senior Minister when required.

Communication & Coordination

• Serve as the first point of contact for internal and external communications directed to the Senior Minister.
• Liaise with church leadership, ministry teams, and denominational bodies as needed.
• Maintain confidentiality in all communication and correspondence.

Meeting & Event Management

• Schedule and support meetings for church leadership teams, staff, and ministry leaders.
• Take minutes, track action items, and ensure follow-up on decisions and tasks from Parish Council and Wardens meetings.
• Coordinate logistics for key church events, funerals, weddings, and community engagements involving the Senior Minister.

Project & Ministry Support

• Help oversee special ministry projects and initiatives at the request of the Senior Minister.

Qualifications:

• Demonstrated experience in an executive assistant or administrative support role, preferably in a church or nonprofit setting.
• Strong organisational, multitasking, and time-management skills.
• Excellent written and verbal communication.
• High level of discretion and professionalism.
• Technological proficiency (e.g., Microsoft Office, Google Workspace, church management software).
• A heart for ministry, spiritual maturity, and alignment with the mission and values of the church.

Personal Qualities:

• Spiritually mature and actively involved in a local church community.
• Approachable, servant-hearted, and supportive.
• Calm under pressure with a proactive, solution-focused mindset.
• Flexible and adaptable with a strong attention to detail.
• Committed to the vision and direction of the Senior Minister and wider church leadership.

Working Relationships:

• Reports directly to the Senior Minister.
• Collaborates with church staff, parish council, ministry leaders, and volunteers.
• May supervise or coordinate with other administrative personnel as required.

The Anglican Diocese of Sydney is evangelical and Bible-based.  It is expected that, both during and outside your work hours, you will conduct yourself in a manner that is, at all times, consistent with the teaching of the Bible, as understood and professed by the Diocese of Sydney, as well as the principles and values of the Diocese.

(Source: ER Guide, Sydney Diocesan Secretariat.)

This role is considered Child-related employment and subject to prohibited person screening.

If this sounds like you, please contact Dave Keun (Senior Minister) for an initial catch up via , including your cover letter and resume.

You can find out more about our church via our website ) or our livestream )