Executive Assistant to CEO

6 days ago

Remote, Australia Smart Workforce Solutions Full time $120,000 - $180,000 per year
Introduction

Position: Executive Assistant to CEO

Reports to: CEO

Place of Work: Remote

Working Hours: 2:00 PM – 10:00 PM AEST (Monday – Friday)

Salary: R30 000 per month

Role Overview

The Executive Assistant will provide high-level support to the CEO, ensuring smooth operation of day-to-day activities and strategic initiatives. This role is critical in managing communications, scheduling, and operational oversight across all departments within the business. The ideal candidate thrives in a fast-paced environment, can prioritise tasks independently, and has strong organisational and systems implementation skills.

Duties & Responsibilities

Key Responsibilities

1. Email & Communication Management

  • Monitor, prioritise, and action incoming emails and correspondence.

  • Draft responses on behalf of the CEO where appropriate.

  • Ensure important communications are escalated and tracked for follow-up.

2. Scheduling & Calendar Management

  • Manage and optimise the CEO's calendar, prioritising meetings and commitments.

  • Schedule internal and external meetings, ensuring alignment with priorities.

  • Coordinate across departments to ensure timely attendance and preparation for meetings.

3. Business Operations & Planning Support

  •  Assist with business planning, strategy implementation, and departmental coordination.

  • Help set up and maintain a management system to oversee all departments effectively.

  • Track progress on departmental KPIs, targets, and project timelines.

  • Follow up on action items and deadlines to ensure accountability. 

4. Project & Systems Implementation

  • Collaborate with the CEO to design, implement, and maintain operational systems.

  • Support the roll-out of new processes, ensuring teams are aligned and trained.

  • Continuously improve efficiency and workflow across the organisation.

5. Strategic Support

  • Prepare briefings, reports, and presentations for internal and external stakeholders.

  • Assist with special projects, research, and analysis to support decision-making.

  • Identify opportunities for optimisation and operational improvements.

6. Other Duties

  • Act as a central point of contact between the CEO and department heads.

  • Maintain confidentiality and exercise discretion with sensitive information.

  • Perform ad-hoc tasks as required to support the CEO and business objectives.

Desired Experience & Qualification

Required Skills & Qualifications

  • Proven experience supporting C-level executives, preferably in property, real estate, or fast-paced business environments.

  • Strong organisational, prioritisation, and time-management skills.

  • High level of initiative and ability to work independently in a remote setting.

  • Excellent written and verbal communication skills.

  • Proficient with scheduling tools, project management platforms, and CRM systems.

  • Experience in designing and implementing management systems or operational processes.

  • Strong analytical and problem-solving skills

Desirable Attributes

  • Understanding of KPIs, targets, and business performance metrics.

  • Comfortable managing multiple priorities and shifting deadlines.

  • Tech-savvy and adaptable to new tools and systems.

  • Ability to maintain composure and professionalism in a fast-paced environment.

Package & Remuneration

R30, 000 per month

Interested?

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