Executive Assistant

3 days ago

Remote, Australia Smart Workforce Solutions Full time $300,000 per year
Introduction

Position: Executive Assistant (EA to Owner/Director)

Location: Remote

Employment Type: Full-Time

Working hours: 06:00-14:00 SAST (Monday-Friday)

Salary: R25 000

Position Purpose:

To provide high-level executive support to the Owner/Director of the law firm. The Executive Assistant is responsible for managing communications, scheduling, and administrative functions, enabling the Director to focus on strategic and client-facing priorities.

Duties & Responsibilities

Key Responsibilities:

  • Diary & Calendar Management:

    • Coordinate and manage the Director's calendar, including scheduling meetings, prioritising tasks, and resolving scheduling conflicts.

    • Ensure the Director is prepared for all appointments, meetings, and events.

  • Email & Communication Management:

    • Monitor, organise, and respond to emails on behalf of the Director where appropriate.

    • Draft, proofread, and format correspondence and documents.

    • Act as a point of contact between the Director and clients, staff, and external stakeholders.

  • Meeting Support:

    • Arrange, confirm, and coordinate meetings (virtual and in-person).

    • Prepare agendas, supporting materials, and presentations as required.

    • Attend meetings, take minutes, and track follow-up actions to completion.

  • Travel & Event Coordination:

    • Organise business travel, accommodation, and logistics.

    • Support with planning of conferences, seminars, or client events.

  • Task & Priority Management:

    • Track deadlines, projects, and priorities for the Director.

    • Provide reminders and proactive updates to ensure commitments are met.

    • Assist with planning and organising upcoming activities, deadlines, and deliverables.

  • General Administration:

    • Maintain filing systems (digital and hard copy) relevant to the Director's work.

    • Manage confidential information with discretion.

    • Undertake ad hoc tasks and projects as directed.

Desired Experience & Qualification

Skills/Qualifications:

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role.

  • Strong organisational and time management skills with the ability to prioritise effectively.

  • Excellent written and verbal communication skills.

  • High level of professionalism and discretion when dealing with confidential matters.

  • Proficiency in MS Office Suite, calendar/email systems (e.g., Outlook, Gmail), and project management tools.

  • Strong attention to detail, problem-solving skills, and the ability to work independently.

  • Ability to manage multiple tasks in a fast-paced professional services environment.

Package & Remuneration

R25 000

Interested?

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