Office Manager

Position: Office Manager

Salary : $77K - $ 80K

Location: Williams Landing, Melbourne

Employment Type: Full-Time

About Us:

My Help Pty Ltd is seeking a compassionate and dedicated Office Manager to join their team. The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, compliance, and a productive work environment. The role involves strategic planning, resource coordination, and staff supervision to support organizational objectives and maintain smooth office functions.

Key Responsibilities:

Contribute to the development, implementation, and review of office systems, processes, and service delivery standards. Assist in setting priorities to ensure high-quality and efficient administrative operations.

Oversee the allocation and utilization of human resources, workspace, and equipment to support optimal office performance.

Assign tasks, delegate responsibilities, and monitor staff performance to ensure work is completed accurately, on time, and in line with established standards.

Manage office records, accounts, and documentation, ensuring accuracy, confidentiality, and compliance with organisational and legal requirements.

Act as the primary point of contact with internal and external professionals to coordinate office activities and facilitate the resolution of operational issues.

Ensure office facilities, equipment, and supplies are properly maintained and replenished to support uninterrupted operations.

Promote and maintain a safe working environment by ensuring compliance with occupational health and safety (OHS) regulations and implementing workplace safety standards.

Ensure all office operations align with relevant government legislation, policies, and internal procedures.

Oversee personnel-related activities including recruitment, onboarding, training, performance management, promotions, payroll coordination, and day-to-day staff supervision.

Essential Qualifications:

• Diploma or Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• Proven experience in office management, administration, or a supervisory role, preferably within a similar operational environment.
• Demonstrated ability to manage teams, allocate resources effectively, and oversee multiple administrative functions simultaneously.
• Strong understanding of office systems, procedures, and record management.
• Excellent communication, interpersonal, and leadership skills to coordinate with staff, management, and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.
• Solid knowledge of occupational health and safety (OHS) regulations and workplace compliance standards.
• Sound understanding of financial and payroll processes, including budget monitoring and expense tracking.

Desirable Qualifications:

• Certificate or advanced training in Leadership and Management, Human Resources, or Work Health and Safety.
• Familiarity with customer service principles and continuous improvement processes.

Personal Attributes and Core Competencies:

• High level of organizational and time-management skills with the ability to prioritise competing tasks.
• Attention to detail and commitment to accuracy in record-keeping and reporting.
• Problem-solving mindset with initiative to identify and resolve operational issues.
• Integrity, confidentiality, and professionalism in handling sensitive information.
• Ability to work independently as well as collaboratively in a team environment.

Other Requirements:

• Eligibility to work in Australia (citizenship, residency, or a valid working visa).
• Willingness to undertake further training or professional development as required by the organization.

How to Apply:

If you're a detail-oriented professional with a passion for excellence and a desire to contribute to improving aged care and disability services, we want to hear from you.

Apply through the link below with your resume and cover letter.

Job Type: Full-time

Pay: $77,000.00 – $80,000.00 per year

Benefits:

• Salary packaging

Work Location: In person