Junior Project Coordinator

Project Estimator / Coordinator Job description

This position works closely with project delivery team and estimator to comprehensively perform administrative tasks, budget tracking, material procurement and organisation for assigned projects. Thereby supporting and managing the project to ensure it is completed within the specified timeframe and budget.

The responsibilities and obligations of this position are as follows:

· Assist with client inquiries; Manage office phone calls, respond to email queries, forward call to proper recipient, record important notes in calendar etc.

· Attend project team meetings and prepare/issue meeting minutes and take notes on available project outlines, resources, materials, requirements, and budgetary details etc.

· Effectively and accurately communicate relevant project information to the client and project team.

· Assist with Development and maintenance of detailed project plans, including timelines, and resource allocation.

· Create, collect, collate and/or maintain accurate and organized project documentation, plans and reports; hence organise data to relevant folders.

· Assist the estimating team with operational support as required in preparation of estimates. (schedule, planning, means/methods, etc.)

· Analysing project data, including material costs, labour rates, and other relevant information.

· Assist in preparing accurate cost estimates for materials, labour, equipment, and other project-related expenses.

· Obtain quotes from suppliers and subcontractors and assess their pricing – purpose is to get the best price, e.g. discount schemes.

· Analyse historical cost data to improve future estimates and identify cost-saving opportunities.

· Prepare and review project submittals (project proposals/ guidelines, subcontractor agreements etc.) respond to emails.

· Assist contractor agreements preparation and award procedure ensuring conformity.

· Review the project scope and identify potential cost implications, i.e. details in specifications or plans may require specific brands or materials. Documents may need to be proof-read to ensure understood and not underquoted.

· Monitor project progress, prepare regular reports for stakeholders, and address any issues or delays.

· Monitor project expenses against the budget, identify potential cost overruns, and implement cost-saving measures.

· Working with suppliers and contractors to ensure timely delivery of resources.

· Liaise with various stakeholders (clients, subcontractors, suppliers, and team members) to ensure smooth workflow and clear communication.

· Keep updated about the project and follow up on deadlines and changes in projects schedules. Highlight information on calendar.

· Handling paperwork, including contracts, invoices, and reports, and maintaining project documentation.

· Assist with management of the project schedule, cost controls, and quality control.

· Compiling and managing project budgets and costs.

· Understand and enforce contractual responsibilities and assist resolving disputes.

· Assist with preparation of monthly progress invoices and review of contractor progress invoices.

· Assisting in project variations, including writing construction scopes and costings

· Issue purchase orders.

· Assist with project financial reporting; Actual cost review, Quantity reporting, Submittal logs, RFI logs, and Change Order logs.

· Monitor planning for commissioning and project close-out as work. Prepare relevant forms and documents.

· Promote Trill Tiling Commercial work at social media; be an ambassador for the company

· Other responsibilities and tasks as delegated by the project manager.

Job Type: Casual

Pay: $26.00 – $32.00 per hour

Expected hours: 16 – 38 per week

Ability to commute/relocate:

• Archerfield QLD 4108: Reliably commute or planning to relocate before starting work (Preferred)

Work Authorisation:

• Australia (Required)

Work Location: In person