Executive Assistant

About Richmond

Epworth HealthCare is Victoria's largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia's health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. 

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Excellent opportunity for a multi skilled and experienced professional to provide administrative and project support to the Executive Director, Epworth Medical Foundation and their leadership teams. Key responsibilities include the preparation and management of EMF Board papers, Board manual, meeting and committee Secretariat, email and calendar management, travel and catering arrangements, preparation of presentations, reports and general administrative tasks in relation to employee benefits, awards and with cyclical P&C processes eg. annual salary reviews, performance reviews, etc.

To be successful in this role…

• Effective diary management and monitoring to ensure Executive time is structured effectively.
• Efficient review of incoming electronic and paper-based correspondence to executive, bringing urgent matters to attention to ensure action and response is timely.
• Responding to queries or issues on behalf of Executive where appropriate and in a timely manner.
• Document and follow-up of Leadership Team meetings and forums:
  • Preparation of agendas, minutes and papers as required.
  • Tracking and follow up of agreed action items.
  • Prepare and disseminate EMF's Board papers and related materials.
• Act as a first line resource for internal and external customers requiring information.
• Co-ordinate or assist in the management and delivery of small to medium projects, supporting the planning and organisation of activities as required to ensure the successful implementation of projects.

Job Description Inherent Requirement

Qualifications & Experience

• A degree in a business information related field.
• Demonstrated experience as an outstanding executive assistant to a senior executive.
• Experience in a large, complex organisation.
• Ability to prioritise and be proactive.
• Outstanding administration and organisational skills.
• Demonstrated analytical skills and attention to detail.
• Time management skills that enable a range of activities to be organised concurrently.
• Ability to work in a demanding and challenging work environment.
• Committed to excellent customer service and continuous improvement.

At Epworth, it's a community

It's the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Discounted private health insurance
• Ability to purchase up to four additional weeks of leave

Enquire/ Apply

Sound interesting? To apply, click the I'm Interested button to attach your CV and cover letter.

For more information, refer to the attached position description or contact [email protected] or phone

Please Note:  Applications will be reviewed as they are received, and the position may be filled before the application closing date.

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.