Project Officer

6 hours ago

Australia MUFG Pension & Market Services Full time $60,000 - $90,000 per year
Description

Overview

To assist with the project management of corporate actions (e.g. floats, takeovers, buy-backs, rights issues) and project manage minor corporate actions under supervision.  

Key Accountabilities and Main Responsibilities

Strategic Focus

  • Assistance with and management of ad hoc team projects
  • Contribute to the preparation and implementation of a cost-efficient and effective business plan to ensure the Capital Markets Group contributes positively to MUFG MPMS's strategic plan.

Operational Management

  • Produce documentation as directed by CRMs and BDMs
  • Distribution of reporting to clients
  • Report production on a weekly and monthly basis
  • Maintenance of Orient Capital's Clients & Contacts Database as directed by CRMs
  • As directed, assist project managers with tasks associated with corporate actions including preparation of project documentation and attending internal/external suppliers
  • Under direct supervision, project manage minor corporate actions by planning, scoping, and resourcing projects
  • Prepare professional project management documentation (workflow sheets, business rules, risk strategies, roles and responsibilities, supplier contracts) and ensure approval prior to commencement
  • Manage execution and delivery of capital markets projects on time and within budget, ensuring compliance with processes
  • Assist with preparation of invoices and review third-party invoices for corporate action projects
  • Provide support to Campaigns Analyst for Contact Centre/Campaign requirement.

People Leadership

  • Point of contact for wider business group in the absence of CRMs

Governance & Risk

  • Communication with clients and internal stakeholders
  • Champion the approvals for access to database
  • Ensure all legislative, client, organisational and project requirements are met in a timely manner
  • Participate in hindsight reviews of projects, analysing documentation and controls to improve processes


The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Experience & Persional Attributes
  • Knowledge of the securities industry and financial markets, including Corporations Law, ASTC Settlement Rules and ASX Listing Rules.
  • Aptitude and willingness to develop successful project management skills.
  • Analytical and problem solving skills.
  • Effective oral and written communication skills including strong negotiation skills, and the ability to liaise effectively at all levels with people from both within and outside MUFG MPMS.
  • Demonstrated high level of initiative, motivation and organisational skills, with the ability to determine work priorities, and work independently to strict deadlines.
  • Flexibility - able to meet demanding deadlines and work extra hours to meet those deadlines, as required.
  • Knowledge of financial markets/law/securities industry or similar on the job experience, preferred, not essential
  • Proficiency with project management tools (e.g. Microsoft office applications) an advantage

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