People Services Coordinator

5 days ago

Parramatta, New South Wales, Australia OSOS Alliance Pty Ltd Full time

People Services CoordinatorLocation: Parramatta, NSW

Contract: Until February 2026 (possibility of extension)

Hours: 9:00am–5:00pm

Rate: $32–$35 per hour

About the Role:Our client is seeking a highly organised and detail-focused People Services Coordinator to support HR operations for newly acquired areas within a Defence contract. This role is ideal for an experienced HR administrator who is confident managing high-volume, transactional activities while maintaining accuracy, compliance and strong stakeholder communication.

You will be responsible for coordinating pre-employment processes, preparing onboarding documentation and providing essential administrative support across HR and operational teams. This is a great opportunity for someone who enjoys structure, process and working in a fast-paced environment.

Key Responsibilities:Pre-Employment & Onboarding

  • Coordinate and manage pre-employment checks for high volumes of candidates.
  • Book pre-employment medical assessments through external providers via their online portals.
  • Book police checks via the relevant provider portal.
  • Review completed medical results and liaise with the SHEQ team for further review or escalation when required.
  • Update SuccessFactors and maintain the candidate tracker with all progress, movement and status updates.
  • Draft accurate and compliant Letters of Offer and prepare all onboarding documentation for submission to Payroll Services.
  • Coordinate closely with both Payroll and Organisational Management teams to ensure smooth onboarding.
  • Ensure all new starters are accurately onboarded into SAP.

General HR & Operational Support

  • Draft and prepare consultation letters for the relevant team.
  • Provide administrative support to the operations team as required.
  • Maintain employee documentation, HR records and data integrity across HR systems.
  • Support various HR transactional tasks to ensure seamless People Services operations.
  • Assist with any ad hoc administrative duties as needed.

About You Essential Requirements:

  • A relevant HR degree or equivalent experience in a similar HR coordination or administration role.
  • Intermediate skills in Microsoft Office (Excel, Word, Outlook).
  • Previous experience in:
  • Drafting employment and consultation letters
  • Managing onboarding and pre-employment activities
  • Booking medical assessments
  • Supporting operational or HR teams in a fast-paced environment

Preferred Skills & Experience:

  • Experience using SAP and SuccessFactors.
  • Ability to coordinate medicals and police checks through external provider portals.
  • Strong attention to detail with the ability to manage multiple transactional activities simultaneously.
  • Confident communicator who works effectively with stakeholders across HR, Payroll, SHEQ and operational teams.

If the above sounds like you, please apply today with your resume

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