Receptionist/Administration Officer

1 week ago

Heidelberg, Victoria, Australia The LPB Surgery Group Full time $30,000 - $35,000 per year

Seeking a Receptionist / Administration Officer for a surgical private practice, 'The LPB Surgery Group.'

Looking for an eager and friendly applicant who has previous experience in the admin industry. Excellent communication and organisational skills are required. Speaking

Please see the included but not limited to relevant administrative duties;

  • The utilisation of medical software, 'Gentu', to oversee the management of the practice, which includes the accurate, up-to-date and organised maintenance of patient records. Training will be provided.

  • Ensuring patient appointments are efficiently booked and managed in accordance with the policies and procedures of the practice. This involves coordinating with patients, healthcare providers, and administrative staff.

  • Ensuring all necessary medical records are obtained prior to the initial consultation. This includes identifying the necessary reports and coordinating with medical providers to obtain the medical records of the patients. This includes but is not limited to the following; relevant referral, pathology, radiology and medical correspondence which are required to be complete and accurate. Further, ensure that all documentation is recorded into the Gentu software.

  • Printing, mailing, scanning and emailing letters, incoming medical records and other relevant correspondence to patients, referring doctors and essential personnel. This includes ensuring documents are printed accurately and legibly, whilst completed in a timely and efficient manner.

  • Identifying the necessary referrals and medical records are sent to the appropriate health care providers.

  • Greeting patients at the clinic in a warm and friendly manner. This includes checking them in for their appointment, verifying their personal information, ensuring their patient records are uploaded and accurate and answering any questions they may have.

  • Ensuring the practice is open and ready at the start of the day, then properly secured at the end of the day. This includes maintenance of locks and lights and sanitising the desktops.

Please note that this is a part-time contract position, with the potential to become permanent part-time and increase from 2 to 3 days per week.

For further information, please checkout our website:

If interested, please submit a resume and cover letter through this job post or email at

Job Type: Part-time

Pay: $30.00 – $35.00 per hour

Experience:

  • Admin: 1 year (Preferred)

Work Location: In person

  • Administrative Officer

    2 weeks ago

    Heidelberg, Victoria, Australia Mercy Health Australia Full time $40,000 - $60,000 per year

    Employment Type:Permanent Part TimeHours:48hrs per fortnight / 8 hour shifts / 0.6EFTShifts:Wednesdays , Thursdays and Fridays Salary:HS1 Level 1Location:Mercy Hospital for Women, HeidelbergUpload with Application:Resume, cover letter, and all relevant qualificationsContact:Lyn Bullock Where there's life, there's Mercy.Where there's care, there's You.Through...

  • Administrative Assistant

    1 day ago

    Heidelberg, Victoria, Australia Austin Health Full time $60,000 - $80,000 per year

    Reference Number: 3995Category: Management & AdministrationDepartment: Cancer ServicesAre you a current Austin Health employee?If yes, please log in to the Austin Healthcareers websitevia 'Employee Login' using your network log in details to search, view and apply for all career opportunities available.Fixed term, 8-month parental leave coverPart time – 24...

  • Administration Clerk

    5 days ago

    Heidelberg, Victoria, Australia Austin Health Full time $60,000 - $80,000 per year

    Are you a current Austin Health employee?If yes, please log in to the Austin Health careers website via 'Employee Login' using your network login details to search, view and apply for all career opportunities available.Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the...

  • Finance Administrator

    1 week ago

    Heidelberg West, Victoria, Australia Supa Group Extensions Full time $60,000 - $80,000 per year

    Supa Group is a residential home extension company established in 1974. We are located in Heidelberg West Industrial Estate.We pride ourselves on our quality of work, client experience and relationships with our staff, trades and suppliers.We are looking for an all rounder to manage our accounts and finance function. Responsibilities include but are not...

  • Customer Support Officer

    2 weeks ago

    Heidelberg West, Victoria, Australia Able Living Full time $60,000 - $65,000 per year

    Customer Support OfficerHeidelberg West, Melbourne VICFull-Time | $60–65k + superBilingual in Vietnamese and English advantageous.Must be willing to travel between Heidelberg West to Mont Albert branches to cover shifts if required.About UsAble Living has been a trusted provider of assistive technology for over 30 years. From simple daily living aids to...

  • Casual Dental Assistant

    1 day ago

    Heidelberg, Victoria, Australia Banyule Community Health Full time $60,000 - $90,000 per year

    Join Our Growing Team at Holstep HealthJob Title: Dental AssistantLocation: West HeidelbergEmployment: Casual Position - Supportive teamHolstep Health is looking is for a vibrant, skilled and motivated Dental assistant to join our amazing Team.What we offer:Well established and accredited practice with the latest technology and equipmentGreat career...

  • Casual Arabic Interpreter

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time $60,000 - $80,000 per year

    Reference Number: 3898Category: Allied HealthDepartment: Speech PathologyAre you a current Austin Health employee?If yes, please log in to the Austin Health careers website via 'Employee Login' using your network login details to search, view and apply for all career opportunities available.Austin Health is the major provider of tertiary health services,...

  • Casual Dental Assistant

    1 day ago

    Heidelberg West, Victoria, Australia Holstep Health Full time $60,000 - $80,000 per year

    Join Our Growing Team at Holstep HealthJob Title: Dental AssistantLocation: West HeidelbergEmployment: Casual Position - Supportive teamHolstep Health is looking is for a vibrant, skilled and motivated Dental assistant to join our amazing Team.What we offer:• Well established and accredited practice with the latest technology and equipment• Great career...

  • Administration Officer

    2 weeks ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:1681**Category**:Administration and support**Department**:Business Services**_Are you a current Austin Health employee?_** - Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and...

  • Administrative Officer Grade 2

    1 week ago

    Heidelberg, Australia Austin Health Full time

    Administrative Officer Gr 2 -Hawdon Community Clinic Receptionist, Mental Health Division - **full-time position (40hrs, 2 hrs accrued towards an ADO every 4 weeks)**: - **Monday to Friday**: - **Classification YC89 (Grade 2)** Austin Health is the major provider of tertiary health services, health professional education and research across three campuses...

  • Receptionist/customer Service

    5 days ago

    Heidelberg, Australia Banyule Community Health Full time

    **Part Time Position**: - ** Supportive team**: - **Generous Salary Packaging** Banyule Community Health seek to employ a highly motivated Receptionist to provide exemplary customer service to clients, staff and visitors to the local community. The role will provide reception, telephony and general administration support to multiple on-site and off-site...

  • Receptionist/customer Service

    2 weeks ago

    Heidelberg, Australia Banyule Community Health Full time

    **Part Time -**fixed term position (parental leave coverage until March 2026)**: - ** Supportive team**: - **Generous Salary Packaging** Banyule Community Health seek to employ a highly motivated Receptionist to provide exemplary customer service to clients, staff and visitors to the local community. The role will provide reception, telephony and general...

  • Receptionist

    1 week ago

    Heidelberg VIC, Australia Healius Full time $40,000 - $60,000 per year

    ReceptionistJob Reference: 17490Location: Heidelberg, VICRole type: Part time (permanent)Schedule: Monday to Friday, 25 hours per week (5 hours per day).Why You Will Be Excited About This RoleAt Healius, we all have one thing in common, we are passionate about making a difference to the health of Australians. And right now it's an exciting time to join...

  • Administrative Officer

    3 days ago

    Heidelberg, Australia Austin Health Full time

    Administrative Officer - Mental Health Division, Inpatient Units - Permanent, Full time position - Mon - Fri 08.30-17.00 (with monthly ADO) - Classification YC 89 (Grade 2 Admin) Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the North East of Melbourne and state-wide. We...

  • Administrative Officer

    5 days ago

    Heidelberg, Australia Austin Health Full time

    **Administrative Officer - Mental Health Division, Austin Health Campus** *** - **Fixed Term Full-time position (24 months)**: - **40 hours per week (Monday - Friday) (inclusive of an ADO every 4 weeks)** - **Classification YC89 (Grade 2)** Austin Health is the major provider of tertiary health services, health professional education and research across 3...

  • Administrative Officer

    1 week ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:4218 **Category**:Management & Administration **Department**:MH Corporate Support **_Are you a current Austin Health employee?_** - **Administrative Officer (Ward Admin) - Mental Health Division, Repat Campus Heidelberg and other sites as required**: - **Permanent, part-time position working 22.8 hours per week**: - **Classification...

  • Administration Officer

    2 weeks ago

    Heidelberg, Australia Austin Health Full time

    **Reference Number**:2958 **Category**:Management & Administration **Department**:Aged Care Services **_Are you a current Austin Health employee?_** - **Administration Officer - Community Aged Care Services**: - **Position located at Heidelberg Repatriation Hospital**: - **Permanent part-time position working with a supportive team** - Austin Health is...

  • Administrative Support Officer

    1 week ago

    Heidelberg, Australia Banyule Community Health Full time

    **Position: Administrative Support Officer**: - **Location: Preston**: - ** Job Type**:Full time or 0.8 FTE, Fixed Term until 30 June 2026** **Join one of Victoria's biggest community health providers with great work culture. Make a real difference to the lives of carers by contributing at leadership level, ensuring effective and efficient service...