Receptionist/Administrative Support Officer

Job description

Agency Department of Health Work unit Centre for Disease Control / Clinic 34

Job title Receptionist/Administrative Support Officer Designation Administrative Officer 3

Job type Full time Duration Fixed for 6 months

Salary $66,773 - $71,746 Location Alice Springs

Position number RTF Closing 23/10/2025

Contact officer Sherelle Luretigh on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide high level customer focused reception and administrative support to Clinic 34 and the other various Centre for Disease Control

programs in a professional and sensitive manner.

Key duties and responsibilities

1. Provide high level customer focused reception and administrative support to Clinic 34 and the other various Centre for Disease Control

programs as requested, including back filling for administrative staff absences.

2. Assist with coordination, planning and taking minutes for Centre for Disease Control staff meetings including face-to-face, video

conference and teleconference meetings.

3. Accurately coordinate and maintain records including electronic documents in HPE Content Manager, client database records and

client filing systems including but not limited to pathology results and medical reports.

4. Timely distribution of mail, delivery and collection of medical records, pathology results, specimens and pharmaceuticals.

5. Coordination and booking of staff travel, procurement of office supplies and resources and payment of invoices including using a

corporate credit card.

6. Assist with management and maintenance of corporate vehicles, including arranging maintenance services, repairs and detailing as

required.

1. Assist with running the Needle and Syring Program.

2. Patient transport as required.

3. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken in

order to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Demonstrated knowledge and experience in reception and administrative procedures, including database management, filing,

procurement of supplies, coordination of staff travel and general verbal and written correspondence.

2. Demonstrated computer literacy and experience using applications including word processing, excel databases, Microsoft outlook

including management of multiple calendar systems, financial systems and healthcare databases or similar.

3. Demonstrated high level interpersonal communication skills and the ability to use initiative and display sound professional ethics of

confidentiality and discretion with an ability to interact with people from diverse cultures.

1. Demonstrated ability to work as part of a multi-disciplinary team, show initiative in executing tasks, use time management skills to

prioritise workload and meet deadlines, as well as an ability to work unsupervised and provide feedback to supervisor.

5. Demonstrated problem solving, negotiation and conflict resolution skills reflecting awareness and sensitivity.

6. Hold a current NT Driver's Licence or ability to obtain one prior to commencement.

Desirable

1. Previous experience in the public health sector, familiarity with government policies, procedures and protocols.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and

criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For

immunisation requirements - Category B (indirect contact with blood or body substances), check with contact person for requirements.