Administration Assistant

3 hours ago

Seventeen Mile Rocks Queensland Australia Vital Chemical Full time $60,000 - $80,000 per year

Vital Chemical is a recognised leader in sustainable environmental solutions, with expertise in erosion control, dust suppression, revegetation, and water treatment. We are looking for a detail-oriented and proactive Administration Assistant to provide essential support across our team, ensuring smooth day-to-day operations and exceptional service delivery.

Key Responsibilities


• Manage and monitor the enquiry email inbox, ensuring timely responses and accurate processing of requests.


• Handle incoming telephone enquiries promptly and record relevant details in HubSpot.


• Provide administrative support to the Sales team, including accurate and efficient preparation of quotes.


• Welcome clients and visitors, oversee sign-in/out procedures, and maintain a professional reception experience.


• Receive goods inwards and action paperwork as required.


• Support Production team with printing product label and production procedures.


• General housekeeping duties to maintain the offices, kitchens and meeting areas.


• Monitor and replenish office supplies, groceries, and stationery across sites, prioritizing sustainable options.


• Manage incoming and outgoing mail and parcels, ensuring accurate record-keeping.


• General administrative duties as required, including laminating, binding, filing, photocopying and data entry.


• Take and distribute meeting minutes to relevant stakeholders.


• Support the Executive Assistant with event coordination and meeting set up / pack up.


• Support with onboarding of subcontractors.


• Support dispatch team with orders tracking, inspecting, invoicing and stocktakes.


• Transport documents and goods between sites as required.

About You


• Strong organisational and time management skills with the ability to prioritise tasks effectively.


• Excellent communication skills, both written and verbal, with a professional and friendly manner.


• High attention to detail and accuracy in all administrative tasks.


• Proficient in Microsoft Office Suite.


• Ability to work independently as well as collaboratively within a team environment.


• Ability to perform with minimal supervision, as well as take directions from the Business Support Lead.


• Adaptable and flexible to manage changing priorities in a fast-paced environment.


• Valid driver's license.


• Willing to obtain police check, licence history record, and undergo a pre-employment drug and alcohol test and meet ongoing random testing.

Why Join Us?


• Be part of a forward-thinking, innovative manufacturing company committed to sustainability.


• Work in a collaborative and team focused environment.


• Career and professional development.


• Above award remuneration and incentives.

If you're ready to contribute to a sustainable future and grow your career with us, apply now

Applicants will be shortlisted based on their ability to fulfil ALL of the above criteria. If you meet ALL of the above criteria, please email your CV together with a covering letter to Correspondence regarding this position will only be accepted via email.

We are committed to building our team with individuals who share our goal of building respectful and enduing relationships with our stakeholders. We are an Equal Opportunity employer, and we encourage applications from all diversities including women and Indigenous applicants.

Permanent work rights are required.

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