Administrative Assistant

Business Overview

Global Road Maintenance Systems (GRMS) Pty Ltd is an Australian owned and operated civil contracting company. Specialising in the installation of formulated resin, specialist surfacing requirements for highway, marine, transport and property development.

Operating for over 20 years, we have become a market leader in high-friction calcined bauxite road surfacing treatments, coloured surfacing, line marking, traffic control, bridge works, concrete works, street sweeping and cleaning and architectural surfacing.

Overview

As an Accounts/Payroll Officer, you will be responsible for all Data entries relating to Account Receivable/Payable, fortnightly Payroll input and invoicing, data entry.

The job requires you to undertake processing tasks in relation to accounts payable, accounts receivable and other accounting processes, prepare reports, reconciliations and correspondence to Clients & Suppliers.

You have organisational responsibility while reporting to a General Manager and will already be a proven performer at a senior level.

Hours of work will normal Business Hours Monday - Friday

Global Road Maintenance Systems requires all Office Personnel to present for duty in a fit and in proper state, and to lead by example for all employees to adhere to.

Qualifications:

· Minimum of 5 years in same or in a similar role

· Current Qld Open Drivers Licence

Core Responsibilities:

Management of Resources: Payroll

• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Determines payroll liabilities by calculating employee award income and workers compensation payments.
• Resolves payroll discrepancies by collecting and analysing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Management of Resources: Accounts

• Input a high volume of financial transactions into the financial management system
• Ensure data is entered accurately within set timeframes in accordance with internal procedures and processes
• Carry out accounts payable functions including purchase order creation
• Invoice entry, refunds processing & payment runs
• Carry out accounts receivable functions including uploading daily receipt files into MYOB, tax invoice/receipt

· Understanding the company's financial performance.

· Knowing the products & services.

· Evaluate Client Credit Application.

· Matching purchase orders to Invoices

· Bank & Credit Card reconciliations

· HR duties as required by GM

· General Office filing / reconciliation

· Assistance where required within office (helping with engineering, GM and Director)

Direct & Track Divisions Performance:

· Attend meetings, at least monthly, with the General Manager & Accountant.

Position Purpose:

Position purpose includes the following but not limited to:

· Support Company Accountant as directed by General Manager

· Build positive relationships with the broad base of clients and contractors

· Communication with all Clients, Managers, Suppliers & Employees in a calm professional manner

· Knowledge & understanding of Employee Awards

· Knowledge, understanding and adhering to Company Policies & Procedures

· Ability to work with Management & Accountants to ensuring the growth of Company

· Zero Harm leadership as well as the ability to support operations to continually improve safety performance

Required Skills & Experience:

· Analysing Information

· Data Entry Skills

· Attention to Detail

· Confidentiality

· Thoroughness

· General Math Skills

· Financial Software MYOB Online

· Reporting Skills

· Verbal Communication

· Organization

· Software Office 365

· Ability to learn new products & software as required

Personal Attributes:

· Turn out and bearing should not only reflect pride in ones' self but reflect favourably on Global Road Maintenance Systems as a company.

· Your turn out and bearing also have a direct impact on your effectiveness as Administration employee.

· You will have excellent verbal and written communication.

· require an impeccable attention to detail

· You will enjoy a fast-paced environment and contributing and adding value to the team.

· Problem-solving and a solid understanding of accounting procedures will be put to good use.

Business disclaimer and commitment to Workplace Health and Safety, Environment, and team members:

Global Road Maintenance Systems Safety:

Global Road Maintenance Systems takes a serious attitude to the safety of their staff. All staff are responsible for the safe working conditions of themselves and crew members and are required to report any unsafe conditions to the on-site Client Representative & to the Companies Operations.

· Global Road Maintenance Systems staff are required to wear PPE including a Hi-Vis Bio-motion Long Sleeved Shirts & Bio-motion Trousers, Steel Capped Boots, Wide Brim Hat & Safety Glasses.

· Global Road Maintenance Systems staff are required to use hand protection (Gloves) when handling signs and other Line Marking/Colour Installation Equipment

General Workers should ensure that they arrive for duty in clean and presentable clothing, clean boots and properly maintained PPE. Turn out and bearing should not only reflect pride in ones' self but reflect favourably on Global Road Maintenance Systems as a company. Your turn out and bearing also have a direct impact on your effectiveness as an Employee. The more effective you are, the safer your work site is, and consistency of work is maintained.

Global Road Maintenance Systems Environmental:

Global Road Maintenance Systems is serious about the Environment. All employees must take due care in their worksites to ensure we leave no FOOTPRINT on the Environment. All our waste must be bought back to depot for appropriate disposal. Any spillage must be contained as per MSDS's supplied.

Global Road Maintenance Systems identifiers and career competencies:

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business. You may be required to obtain certain qualifications that arise.

Job Type: Casual

Pay: $25.12 – $40.89 per hour

Expected hours: 20 per week

Work Location: In person