Insurance Administrator

1 week ago

Darwin, Northern Territory, Australia M and J Builders Full time $60,000 - $80,000 per year

At M+J Builders, we're Built on Family Values:

With a proud family-run heritage, we've fostered a culture grounded in honesty, respect, and transparency—both within our team and in every client relationship.

We value our people like family, and in return, we've earned the loyalty of long-standing team members who consistently go above and beyond to deliver exceptional service.

What we are looking for:

That you understand the dynamic nature of construction environments and proactively identify potential hazards while leading initiatives to mitigate risk. We would work with you to build our embed safety-first culture, while driving continuous improvement, and promoting best practices across all facets of health and safety.

If you thrive in fast-paced settings, are passionate about protecting people, and want to make a meaningful impact on the ground, we'd love to hear from you.

About you:

As Insurance Administrator, you play a pivotal role in protecting the commercial and operational interests of construction projects by ensuring the accurate, timely, and compliant management of all insurance-related processes. This position involves assisting with the preparation and maintenance of insurance documentation, coordinating claims, liaising with insurers and brokers, and supporting project teams in meeting contractual and regulatory insurance obligations.

A strong understanding of insurance requirements in the construction industry, risk mitigation strategies, and document management processes is essential to minimise exposure and support project continuity and compliance.

Core Duties and Responsibilities

  • Ensure all insurance administration activities comply with NT WHS legislation, industry codes of practice, and M+J Builders' policies and procedures.
  • Register new jobs in WorkflowMax, create and maintain organised digital and physical job folders, and ensure documentation is accurately saved and up to date.
  • Coordinate make safe jobs with supervisors, edit and submit reports and quotes to insurance companies, and track job progress through Endata and Wilbur.
  • Liaise with insurance companies and clients to provide timely updates, confirm bookings, and manage documentation through portals or email.
  • Respond to insurers and contact clients within 1 business hours of receiving approvals for quotes, scopes, make safes, or variations.
  • Upload completion certificates within 24 business hours, and maintain job and portal data with 95% accuracy or higher.
  • Support supervisors by ensuring timely close-out of job files, including securing signed approvals and chasing payments or documentation from clients.
  • Take clear meeting minutes, contribute to risk mitigation through accurate recordkeeping, and maintain open, respectful communication with all stakeholders.

Educational Requirements and Relevant Experience

  • General construction induction training card - White Card
  • Drivers licence
  • At least 1 years within the Construction Industry
  • Qualification in Business Administration is preferred

Additional Scope

  • Police Clearance
  • Working with Children Check - Ochre Card

Equality and Inclusion

We are an equal opportunity employer committed to diversity and inclusion in the workplace

How to Apply

Please submit your resume and cover letter outlining your relevant experience and motivation for this role.

  • Receptionist

    2 weeks ago

    Darwin, Northern Territory, Australia Northsure Insurance Brokers Full time $60,000 - $80,000 per year

    About the role We are seeking an enthusiastic and professional Receptionist to join our dynamic team at Northsure Insurance Brokers' in Coolalinga, Northern Territory. As our Receptionist, you will be the first point of contact for our clients, providing exceptional customer service and ensuring a warm and welcoming environment. This is a full-time position...

  • Administrative Coordinator

    1 week ago

    Darwin, Northern Territory, Australia beBeeAdministration Full time $65,000 - $85,000

    Are you an organized and efficient individual seeking a new challenge?About the RoleThis is an exciting opportunity to join our team as an Admin Support, where you will be responsible for providing effective and efficient administrative support to our operations team.Key Responsibilities:Ensure accurate financial control of petty cash and...

  • Administrative Support Specialist

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeProjectCoordinator Full time $65,941 - $93,620

    Job SummaryThe Project Coordinator plays a pivotal role in ensuring the smooth operation of administrative functions within the project team. This position requires exceptional organizational skills, attention to detail, and effective communication abilities.Key Responsibilities:Provides administrative support to ensure efficient office operations.Processes...

  • Reception and Administration Specialist

    5 days ago

    Darwin, Northern Territory, Australia beBeeCustomer Full time $45,000 - $60,000

    **Audiology Clinic Receptionist Role Overview**">We are seeking a highly organized and detail-focused receptionist to join our audiology clinic team in Darwin. As an integral member of our front desk, you will play a key role in delivering exceptional client service and administrative support."> Delivering outstanding customer experience through effective...

  • Office Administrator

    4 weeks ago

    Darwin, Northern Territory, Australia Right at Home Full time

    Office Administrator (NT-Top End) {Palmerston}- As an Office Administrator's to ensure the smooth and efficient operation of an office environment.- Must be able to handle a variety of administrative tasks, including managing communication, coordinating schedules, maintaining records, and providing support to staff and managementGeneral Office...

  • Operations Administrative Assistant

    1 week ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $65,000 - $87,000

    Administrative Support for Operations TeamThis role is a key member of our team, partnering with stakeholders to deliver administrative support to leaders and operations-focused team members.Job Description:The successful candidate will play a vital role in supporting the success of the Operations team by providing administrative support to leaders and...

  • Administrative Operations Manager

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $64,000 - $86,000

    Administrative Support RoleThe Office Administrator plays a vital role in ensuring the smooth operation of an office environment, supporting both staff and management in their daily tasks.Key Responsibilities:Manage daily operations by overseeing supplies, equipment, and facilities.Coordinate meetings, events, and travel arrangements.Organize and maintain...

  • Administrative Support Specialist

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeSupport Full time $50,000 - $80,000

    Administrative Support SpecialistThis role is responsible for providing administrative support to ensure effective office operations. The ideal candidate will be able to maintain accurate and timely management of the project's administrative functions, including contractually required paperwork and reporting.Provide administrative support to ensure efficient...

  • Operational Support Administrator

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeJob Full time $55,000 - $75,000

    Administrative Support RoleThis role involves providing administrative support to leaders and operations-focused team members. The ideal candidate will have a strong customer service mindset, excellent time management skills, and attention to detail.Key Responsibilities:Provide administrative support to leaders and operations-focused team members.Coordinate...

  • Administrative Support Officer

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeSupport Full time $42,000 - $49,000

    We are seeking a highly skilled professional to fill the role of Administrative Support Officer. This is an exciting opportunity for someone who thrives in fast-paced environments and excels at providing exceptional customer service.Main Responsibilities:Deliver administrative support services to centre staff, ensuring seamless day-to-day operations.Develop...