Records Governance Officer

Requisition No: 5947

Executive Division: Strategy Partnerships Corp Governance

Division: Health Information & Performance Unit

Program: Data Reporting and Analytics

Department: Data Governance & Compliance

Enterprise Agreement: Varied Health and Allied Services, Managers and Ad

Job Function: Administration & Leadership

Project:

Records Governance Officer

• Location: Williamstown
• Employment Type: Full-Time, Ongoing
• Salary: $100,000 pa + Superannuation + Salary Packaging

About the role

This role will develop and improve the organisation's records management practices across the entire information lifecycle from creation and classification through to secure storage, access and disposal. The role will make certain that records governance and management is aligned with Western Health's strategies and integrated with the Data Governance Framework.

Key responsibilities:

As a records governance specialist, this role will develop and improve records related corporate policies, procedures, and guidelines (PPGs), provide subject matter expert (SME) advice, support, and training to business areas, administrate the organisation's electronic document and records management system (EDRMS), etc.

About you:

To be successful in this role, you will have a thorough understanding of legislation that impacts records management and will actively identify and manage emerging issues and opportunities, to ensure that relevant legislative obligations including privacy and Freedom of Information matters are met, and Public Record Office Victoria (PROV) standards are complied with. You will establish effective processes and practices, ensure the required SME support is provided, and administrate the EDRMS expertly.

Position Description

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

Why join us?

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients' lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you're passionate about records governance and management, we'd love to hear from you.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 21 November 2025.

Enquiries: For further information about this role, contact Stephen Chen via

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Western Health