Personal Assistant to Head of Junior School

Join Our Team at Trinity Grammar School, Kew

Join one of Melbourne's leading independent boys' schools and shape the voice of a community that values confidence, compassion, and academic excellence. 

We are seeking an exceptional communicator with a positive, proactive mindset. Calm under pressure, you handle competing priorities with ease while maintaining absolute confidentiality. You build strong relationships, show initiative, and bring innovative solutions to challenges. Adaptable and emotionally intelligent, you embody our School's values through professionalism, integrity, and a caring approach. If you're reliable, flexible, and passionate about supporting our strategic vision, we'd love to hear from you.

About The Role

The Junior School (ELC–Year 6) is a dynamic, high-energy environment where the Personal Assistant (PA) plays a critical role in supporting the Head of Junior School and leadership team. This position involves high-level administrative tasks, coordination of operations, and ensuring effective communication with staff, parents, and external stakeholders. The PA must be highly organized, proactive, and maintain strict confidentiality. Strong communication skills and flexibility, including occasional out-of-hours work, are essential. The role contributes to the strategic direction and smooth functioning of the Junior School.

Key Responsibilities include: 

• Manage the Head of Junior School's diary, emails, and correspondence, ensuring smooth scheduling and communication.
• Provide high-level administrative support to the Junior School Leadership Team, including meeting coordination and minute-taking.
• Organise and maintain the Junior School office and manage document filing and records.
• Coordinate enrolment interviews and assist with planning and administration of key events such as Presentation Day and Orientation Day.
• Respond to enquiries from staff, parents, and students while ensuring deadlines and compliance requirements are met.
• Collaborate with other Executive and Personal Assistants and assist with reception duties when required.

Qualifications and Expertise 

• Tertiary qualification in business or administration (advantageous) and experience in a similar role, ideally within a school or education setting.
• Strong organisational skills with the ability to prioritise tasks, work autonomously, and manage competing demands.
• Excellent communication skills and accuracy in document preparation, editing, and formatting.
• High level of digital literacy, including proficiency in Microsoft Office and experience with databases and multiple data sources.
• Adaptable, flexible, and able to maintain effective communication flow while following up requests respectfully.
• Reliable data integrity and strong problem-solving skills in a dynamic environment.
• A current Employee Working with Children Check

Why Join Us?

At Trinity Grammar, we believe in supporting our staff as much as our students. Here are some benefits that we provide: 

• Competitive remuneration
• 6.2 weeks Annual Leave
• Additional employer superannuation contributions when voluntary contributions are made
• Professional development opportunities available
• Onsite Pool and Gym available to staff
• Salary Packaging Available
• 16 weeks of paid parental leave
• Employee Assistance Program
• Onsite café 
• School fee concession of permanently employed staff
• First aid and CPR training provided annually
• Annual influenza vaccinations

How to apply

Applications with a CV and Cover Letter to be addressed to the Principal, Mr Adrian Farrer.  

Applications close: 10pm, Sunday 16 November 2025.

Further information can be found in the attached Position Description.

Shortlisting and interviewing will be happening continually throughout the application period and candidates are encouraged to apply without delay

Child Safety

Trinity Grammar is a school where the dignity of each person is recognised, respected and fostered and is committed to ensuring child safety. The School has zero tolerance for child abuse and will treat very seriously all allegations and concerns. In line with this commitment to child safety, the School has put in place policies and procedures to uphold the Victorian Child Safe Standards. These standards aim to promote child safety, prevent child abuse and set up processes to properly respond to allegations of child abuse. 

About Trinity

For more than 122 years, Trinity has been an aspirational learning community and prized a 'values education'. We are an Anglican, independent school for boys located in the inner-East of Melbourne, and care for approximately 1,600 students from 3-year-old Kindergarten to Year 12. For more information about our school and offerings, please visit our website About - Trinity Grammar School