Patient Services Representative

6 hours ago

Carlton, Victoria, Australia bd2330de-5530-4f28-9e11-a9756c88a6a9 Full time $60,000 - $80,000 per year

Why work for the ACO


Our vision is to achieve world leading eye health outcomes for all.

We aim to be a global leader in primary public health eye care, providing best practice and holistic care to patients in need. We will achieve this through clinical excellence, translational clinical and public health research, education, and collaboration. Patient-centred models will underpin everything we do.

The ACO is currently undergoing a substantial period of change, supporting our strategic goals of aligning the research, clinical practice, and educational work we do. Our new strategic plan is focussed on creating OneACO; a patient centred, collaborative culture that embraces equality, diversity, and inclusion throughout.

About the Role:

Predominantly based at our Carlton Clinic, this role provides front-of-house reception and contact centre support to patients, assists with dispensing, and supports our optometrists in our optometry clinics. You will be part of a team in a role that is very much a group effort, with duties shared.

Your focus will be on patient care. Our clinics serve everyone in our communities to ensure they have access to the eyecare they need.

Accountabilities:

  • Manage incoming telephone calls from patients, make appointments, and answer general questions and inquiries in an efficient, professional, and friendly manner to maximise appointment utilisation.
  • Provide complete and accurate screening of patients to ensure appropriate booking of patients.
  • Use computer systems to refer to existing patient information or set up new patients in the scheduling tool (Optomate).
  • Work with the Contact Centre Lead to arrange allocation of waiting list appointments and interpreter assistance.
  • Explain all current fees and patient financial responsibility and inform patient of payment required for existing balances due at or before next appointment.
  • Communicate all add-ons, delays, cancellations, and "no-shows" to Contact Centre Lead.
  • Follow up with patients when they are a 'no show' for an appointment.
  • Take accurate payments, providing patients with information on balances due.
  • Provide dispensing assistance as required.

About You:

You are a proactive and customer-oriented individual with excellent communication and customer service skills. You pride yourself on going above and beyond to provide an exceptional experience for patients. Your experience with Microsoft Office and patient management software ensures you can manage administrative tasks efficiently while maintaining a high standard of service. As a team player, you collaborate well with colleagues, contributing to a positive and supportive work environment.

Previous exposure in an optical dispensing environment is advantageous but not essential.

Desired Skills:

  • Completion of Year 12, relevant TAFE qualification, or equivalent combination of relevant experience and education/training
  • A genuine desire to work in a patient facing role that requires great customer service skills
  • A flexible attitude, be reliable, and comfortable working in a team environment
  • A good telephone manner
  • Sound computer skills (including basic Microsoft Office Suite)
  • A second language may be an advantage
  • Optical dispensing experience or willingness to learn preferred

We will be reviewing candidates during this time and reserve the right to close applications sooner if suitable candidate is found. We encourage prospective candidates to apply as soon as possible.

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