Operations & Project Coordinator

2 days ago

Canberra, ACT, Australia Grindstones Reflections Pty Ltd Full time $60,000 - $80,000 per year

Who are We?

Grindstones Reflections is the premier choice for architects, builders, and clients seeking to build long-term partnerships based on quality, trust, and performance. We specialise in delivering durable, stylish, and flawlessly finished concrete surfaces for high-end homes, commercial spaces, and government projects.

While we're based in Canberra, we also love Jindabyne and the south coast, this means we service up to a 3-hour radius from our home base in Queanbeyan.

Our team combines expert craftsmanship with a modern, client-focused and technology-based approach — we are built on open communication, clear expectations, and genuine relationships. We are passionate about our work, committed to exceeding expectations, and proud to create lasting impressions on every project.

Who are You?

You are the organiser – you enjoy bringing everything together in an organised and easy to follow manner.  You enjoy working with high executive functioning individuals and are able to keep the wheels turning.

You are looking for a role where you're part of a family who also values work life balance and prioritising what's important to you.  You're looking for a Part Time role that has flexibility, yet you take ownership to ensure all the working parts are in order.  You're looking for a role that you can grow with and are based in the Canberra Region.

Your Strong Points:

  • Excellent Attention to Detail
  • High level of initiative
  • Strong Organisational Skills
  • Ownership and Accountability
  • Ability to set, prioritise and complete tasks independently
  • Willingness to grow and learn
  • Reliable and loyal
  • Positive, Can-do attitude and desire to grow with the business

Your Duties will include:

  • Email Inbox Management and following up leads, enquiries and quotes
  • Prepare and Issue Quotes and Invoices as directed
  • Scheduling support and job progress tracking
  • Reviewing project files and coordinating across each project stage
  • Exceptional client communication and relationship management
  • All documentation relating to Compliance, Insurances, Registrations, Training, WH&S, SWMS and maintaining excellent records in OneDrive
  • Assist with website updates, socials and image libraries (as briefed by the Director)
  • Contributing to business projects (eg. Job costing/profitability, simple Canva flyers)

Software you'll use (experience preferred, not essential):

  • ServiceM8 - Job Management System
  • GroundPlan – Estimating Software
  • Microsoft Outlook, Word, Excel, OneDrive
  • Canva (basic skills ok)

Benefits of working with us?

  • Above award rate – will be determined based on experience in the role
  • Job Security – Part Time Approx. 10 hours across 2 days to start with real growth and additional hours over time
  • Working with a company that is going through massive growth and recognition
  • Flexible Hours and family-friendly culture
  • Be part of a respected, growing team doing standout work

How to Apply?

If you think you've got the skills, potential that sets you apart and you can think a step ahead, we'd love to hear from you. Can you please send through:

  1. Cover Letter (Word) - why you think you're a great fit , including any experience with the software listed.
  2. Resume (PDF) - in PDF format
  3. Please email these 2 documents with subject line – "Operations and Project Coordinator – [Your Name]" and email to

Shortlisted candidates will be asked to complete a DISC profile so we can get to know your working style.

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