Operations & Project Coordinator

19 hours ago

Canberra, ACT, Australia Grindstones Reflections Pty Ltd Full time $60,000 - $80,000 per year

Who are We?

Grindstones Reflections is the premier choice for architects, builders, and clients seeking to build long-term partnerships based on quality, trust, and performance. We specialise in delivering durable, stylish, and flawlessly finished concrete surfaces for high-end homes, commercial spaces, and government projects.

While we're based in Canberra, we also love Jindabyne and the south coast, this means we service up to a 3-hour radius from our home base in Queanbeyan.

Our team combines expert craftsmanship with a modern, client-focused and technology-based approach — we are built on open communication, clear expectations, and genuine relationships. We are passionate about our work, committed to exceeding expectations, and proud to create lasting impressions on every project.

Who are You?

You are the organiser – you enjoy bringing everything together in an organised and easy to follow manner.  You enjoy working with high executive functioning individuals and are able to keep the wheels turning.

You are looking for a role where you're part of a family who also values work life balance and prioritising what's important to you.  You're looking for a Part Time role that has flexibility, yet you take ownership to ensure all the working parts are in order.  You're looking for a role that you can grow with and are based in the Canberra Region.

Your Strong Points:

  • Excellent Attention to Detail
  • High level of initiative
  • Strong Organisational Skills
  • Ownership and Accountability
  • Ability to set, prioritise and complete tasks independently
  • Willingness to grow and learn
  • Reliable and loyal
  • Positive, Can-do attitude and desire to grow with the business

Your Duties will include:

  • Email Inbox Management and following up leads, enquiries and quotes
  • Prepare and Issue Quotes and Invoices as directed
  • Scheduling support and job progress tracking
  • Reviewing project files and coordinating across each project stage
  • Exceptional client communication and relationship management
  • All documentation relating to Compliance, Insurances, Registrations, Training, WH&S, SWMS and maintaining excellent records in OneDrive
  • Assist with website updates, socials and image libraries (as briefed by the Director)
  • Contributing to business projects (eg. Job costing/profitability, simple Canva flyers)

Software you'll use (experience preferred, not essential):

  • ServiceM8 - Job Management System
  • GroundPlan – Estimating Software
  • Microsoft Outlook, Word, Excel, OneDrive
  • Canva (basic skills ok)

Benefits of working with us?

  • Above award rate – will be determined based on experience in the role
  • Job Security – Part Time Approx. 10 hours across 2 days to start with real growth and additional hours over time
  • Working with a company that is going through massive growth and recognition
  • Flexible Hours and family-friendly culture
  • Be part of a respected, growing team doing standout work

How to Apply?

If you think you've got the skills, potential that sets you apart and you can think a step ahead, we'd love to hear from you. Can you please send through:

  1. Cover Letter (Word) - why you think you're a great fit , including any experience with the software listed.
  2. Resume (PDF) - in PDF format
  3. Please email these 2 documents with subject line – "Operations and Project Coordinator – [Your Name]" and email to

Shortlisted candidates will be asked to complete a DISC profile so we can get to know your working style.

  • Project Coordinator

    2 weeks ago

    Canberra, ACT, Australia NEC Australia Pty Ltd Full time $60,000 - $90,000 per year

    We are seeking an organised and proactive Project Coordinator to join our team.  In this role, you will work closely with the Project Manager to ensure projects are delivered efficiently, on time, and within scope. You'll be the backbone of day-to-day project operations — coordinating resources, managing project data, and supporting communications across...

  • Project Coordinator

    1 week ago

    Canberra, ACT, Australia Goldenlight Pty LTD Full time $85,000 - $100,000 per year

    Project CoordinatorLocation: Canberra, ACTSalary: $85,000 – $100,000 per annum (plus superannuation)Employment Type: Full-time, PermanentAbout Goldenlight Pty Ltd:Goldenlight Pty Ltd, established in 2018, is a leading Canberra-based construction companyspecialising in steel reinforcement and post-tensioning services. Renowned for precision,safety, and...

  • Project Coordinator

    1 week ago

    Canberra, ACT, Australia Fujitsu Full time $60,000 - $90,000 per year

    About the job Project CoordinatorProject CoordinatorWe are FujitsuWe use technology to make happier lives. We are a global leader in technology and business solutions that transform organisations and the world around us. We have a long heritage of bringing innovation and expertise, continuously working to contribute to the growth of society and our...

  • Digital Project Coordinator

    1 week ago

    Canberra, ACT, Australia Volunteering Australia Full time $112,000 - $117,000 per year

    About the roleDigital Project CoordinatorLocation: Canberra – Hybrid/Remote working arrangements availableNature of role: Temporary, Full-Time (38 hours per week, 6 months) or Part-Time Equivalent (30 hours per week, 7-8 months)Classification: Social, Community, Home Care and Disability Services Industry Award (SCHADS) Level 5 (remuneration dependent on...

  • Strategic Projects Coordinator

    1 week ago

    Canberra, ACT, Australia Community First Development Full time $70,000 - $95,000 per year

    STRATEGIC PROJECTS COORDINATORFlexible location within Australia (hybrid working arrangement)Full-time (part-time considered on request)The filling of this position is intended to constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), and s 27 of the Discrimination Act 1991 (ACT). The position is...

  • APS6/EL1 Project Coordinator

    1 week ago

    Canberra, ACT, Australia Hays | Property Full time $90,000 - $120,000 per year

    Commonwealth Agency is seeking an experienced Project Coordinator to join the team. Your new companyThis small Commonwealth Agency is responsible for maintaining, planning, designing and constructing the Nation's Capital. They are currently seeking an experienced Project Coordinator/Contracts Administrator to join the team, initially on a contract basis...

  • Retail Operations Coordinator

    1 week ago

    Canberra, ACT, Australia Capital Chemist Full time $60,000 - $90,000 per year

    Organisational PurposeEstablished in 1978, Capital Chemist has grown and now has over 45 outlets across ACT, New South Wales and Tasmania. Our award-winning stores provide quality pharmaceutical and health care services to their clients. Our Support Office (CCSO) provides support to the wider group including professional advisory, retail support, bookkeeping...

  • Security Operations Engineer

    2 days ago

    Canberra, ACT, Australia NTT Ltd. Full time $90,000 - $120,000 per year

    Make an impact with NTT DATAJoin a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.NTT DATA is looking for a Level 3...

  • ICT Program Manager

    3 days ago

    Canberra, ACT, Australia Randstad Digital Full time $120,000 - $180,000 per year

    9 month engagementMust be on-site in Canberra NO RemoteAbility to obtain a security clearanceCandidate must be an Australian citizenThe RoleThe Program Manager will lead the day to day delivery of a multi-stream ICT infrastructure refresh and strategic asset uplift program under the Investing in our Digital Future initiative. This role is responsible for...

  • Asset Operations Coordinator

    22 hours ago

    Canberra, ACT, Australia Hays | Property Full time $60,000 - $90,000 per year

    Your new company Are you an organised and proactive professional with a passion for operational excellence? I am seeking an Operations Enablement Coordinator to support a dynamic team across a broad portfolio including asset management, vendor and contract coordination, budgeting, and customer billing. This role is ideal for someone who thrives in a...