Project Governance Coordinator

Be Part of Something Bigger at Box Hill Institute

• Full-time (1.0EFT)
• Ongoing position available
• PACCT 7.1 $91,125 per annum (exclusive of superannuation)
• PACCT Employee Enterprise Agreement 2023
• Located at out Elgar campus in Box Hill

About the role:

We have an exciting opportunity to join Box Hill Institute as our Project Governance Coordinator and play a key role in driving the success of strategic projects. You'll provide expert governance support to project committees, manage grant reporting, and ensure smooth coordination across multiple stakeholders. If you're highly organised, thrive in complex environments, and enjoy making things run efficiently - this is your opportunity to make a real impact.

This role will report directly to Executive Director - Infrastructure and Projects and sits within the Infrastructure & Projects area of BHI.

In this role, you will:

• Ensure governance frameworks and protocols are followed across all projects.
• Monitor project progress and report on risks, issues, and milestones.
• Maintain project documentation including charters, plans, and registers.
• Provide secretariat support for project control groups and steering committees
• Manage grant reporting and ensure compliance with funding agreements.
• Coordinate internal approvals and submit documentation to government portals.
• Develop and maintain project and grant reporting systems.
• Build strong relationships with internal stakeholders and project teams.
• Promote a safe, inclusive, and compliant work environment.

About you:

• Your values align to ours. Together we are curious, trustworthy and compassionate.

• Degree or postgraduate qualification in project management, governance, business administration, or a related field OR substantial equivalent experience in a similar role

• Ability to coordinate complex projects and governance groups
• Apply governance frameworks and reporting protocols
• Engage and influence senior and executive stakeholders
• Build collaborative relationships across teams
• Manage multiple projects and competing priorities

• Project management and collaboration tools (e.g. MS Project, SharePoint, Teams)

• Experience in working collaboratively as part of a team to achieve team goals

• High level of interpersonal, verbal and written communication skills, with demonstrated experience in preparing high quality, accurate correspondence and reports to stakeholders

• Have, or be willing to obtain, Victorian Working with Children Check and National Police Check clearance

About us:

For over 100 years, we've been changing lives for the better, continuing to make this world a better place for all. By providing people with opportunities to expand their knowledge, experience and understanding of the world, we empower them to change their lives.

Our students can pursue everything from short courses through the Centre for Adult Education (CAE), Victorian Certificate of Education (VCE), VCE Vocational Major (VCEVM), Victorian Pathways Certificate (VPC), pre-apprenticeships, apprenticeships certificates, diplomas, and higher education degrees. We support our students' ambitions to study through our well-equipped classrooms at our campuses in Box Hill, Lilydale and the Melbourne CBD, as well as remotely with blended and online courses.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Why work with us?

At Box Hill Institute, we offer more than just a job-we offer a supportive and rewarding work environment where your wellbeing, growth, and achievements are celebrated. Our benefits are designed to help you thrive both professionally and personally:

• Flexible work arrangements to support work-life balance
• On-site parking for added convenience
• Career progression opportunities and reward & recognition programs to celebrate your success
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 14 weeks paid Parental Leave
• Health & wellbeing supports and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Financial perks like novated leasing and salary packaging
• Unique campus experiences to support student learning, including $5 haircuts, shaves and grooming at our Barbershop as well as discounted treatments at our Day Spa and Beauty Salons located at our Elgar campus
• Exclusive staff discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

APPLY NOW

All applications must be submitted online and include a cover letter and current resume.

For specific enquiries relating to this position, please contact Peter Quilligan, Executive Director Infrastructure via

Applications close: 9:00am, Tuesday 21 October 2025.

We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures. All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.