Committee Support Officer

About us

The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the Role

In this key role, you will provide high-level secretariat and executive support to various committees within the State Office, ensuring efficient processes, timely actions, and effective communication. Your expertise in administrative processes will be essential in maintaining office policies and driving continual improvements in how we operate.

Key Responsibilities

• Provide secretariat support to multiple committees including the SA State Committee, State Executive Committee, State Trauma Committee, and Younger Fellows Advisory Committees.
• Coordinate and manage approximately 20 meetings per year, preparing agendas, meeting papers, minutes, and action items.
• Work closely with the State Manager, Chairs, and other stakeholders to ensure committees are well-supported and effectively represent a diverse Fellowship.
• Contribute to the smooth running of committee elections and maintain accurate committee records in RACS systems.
• Identify process improvements, streamline procedures, and support ad-hoc events and projects as needed.

Essential Skills & Qualifications

• Excellent written communication and organisational skills, with the ability to draft clear agendas, reports, and minutes.
• A strong track record in managing multiple priorities while meeting deadlines and maintaining high-quality outputs.
• A process-driven mindset, always looking for ways to enhance efficiency and streamline operations.
• Ability to handle sensitive committee discussions with confidentiality and professionalism.
• Proven interpersonal skills with a collaborative approach to working across teams and with stakeholders at all levels.

This role is part time, 3 days per week.

Download Position Description

Benefits

At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:

• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
• access to a wellbeing app
• annual wellbeing reimbursement
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling

We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work.

How to apply?

To apply for this role please submit your application by clicking on the "Apply Now' button to submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.