Administration Officer

Job description

Agency Department of Health Work unit Primary Health Care

Job title Administration Officer Designation Administrative Officer 3

Job type Full time Duration Ongoing from 05/01/2026

Salary $66,773 - $71,746 Location Pine Creek

Position number 24470 RTF Closing 13/11/2025

Contact officer Amelia Peters on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Contribute to the ongoing provision of Pine Creek Health Centre Team by assisting with administration duties that meet the

needs of clients, staff and stakeholders.

Key duties and responsibilities

1. Provide administrative support to Pine Creek Health Centre.

2. Assist with the daily management of allocating NT Fleet work vehicles through Vehicle Booking System.

3. Data entry including uploading of referrals, arrange and manage clients' referrals and appointments through Department

of Health Clinical Databases.

4. Provide prompt, professional, culturally appropriate, and accurate information for in-person and telephone enquiries,

directing calls or messages to staff and attending to requests, as necessary.

5. Submit stationery and supply orders through the Health Procurement System.

6. Assist with organising travel and accommodation for Health Staff though TRIPs and CTM Booking System.

7. Create and maintain files in Content Manager.

8. Follow defined service quality standards, work health and safety policies and procedures relating to the work being

undertaken to ensure high quality, safe services, and workplaces.

Selection criteria

Essential

1. Demonstrated high level oral and written communication skills with the ability to work under pressure within a

multidisciplinary Primary Health Care team.

1. Proven ability to effectively complete a wide range of office support functions and administrative tasks with limited

supervision and support whilst maintaining high levels of organisation and time management.

1. Demonstrated high levels of accuracy and attention to detail, the ability to manage conflicting priorities and exercise

initiative.

1. Proven ability to establish and maintain systems to monitor and manage workflows and functions in; equipment leasing

and maintenance, office supplies and consumables and fleet and accommodation schedules.

1. Recent prior experience working in a frontline people facing administrative role with proven ability to communicate

effectively with people from diverse cultures and non-English speaking backgrounds.

6. Demonstrated ability to maintain confidentiality.

1. Demonstrated ability to work as part of a team and evidence of contributing towards a positive workplace culture.

Desirable

1. Experience working in the Health or Social Services sector.

2. Experience using Department of Health Databases.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance

notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant

criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B

(indirect contact with blood or body substances), check with contact person for requirements.