Administrative Support Officer

Every institution values excellence. What matters most is why.

Griffith was created to be a different type of university. You'll find we're about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you'll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

About the Opportunity

Under general direction, this position is required to provide general administrative support to the day-to-day operations and work as an effective team member of the Corporate Services, Campus Life Facilities Management.

Key Responsibilities

Bring your excellent Facilities Management experience, communication and customer service skills and provide a range of general administration tasks including:

• Manage generic email accounts and diary management, arranging and scheduling meetings, effective and accurate data entry into corporate systems and local databases
• General financial operations including credit card reconciliation and invoice requests and payments 
• Assist in managing the flow of information; establishing and maintaining
  
  administrative systems, including spreadsheets, information systems,
  
  registers, online booking systems, procedures; record management/filing; preparing routine and ad hoc correspondence
• Provide client support for the Campus Life Facilities Help Desk function, creating and maintaining Service Requests including scheduling in Computerised Maintenance Management System
• Maintain and manage meeting rooms, prepare AV systems, manage the day-to-day operational Physical Key system requirements
• Coordinate office equipment, stationery and supplies
• Undertake other activities as directed by the Facilities Manager. Provide general assistance within Campus Life Facilities Management as required.

About you

• The occupant of this position will hold an associate diploma level qualification with relevant work experience, or an equivalent combination of relevant skills, knowledge and experience.

Candidates must have full unrestricted Australian work rights and may be subject to a National criminal history check.

What we can offer

This is a continuing full time opportunity based at Gold Coast.  As Griffith is a multi-site University you may be required to work across other locations.

HEW 4 Salary – Base range - $73, $77, % super. Full package range - $86, $90,886.07.

Why join Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives – on campus Gym facilities

At Griffith, we're committed to providing a safe and inclusive environment for all - whoever you are and wherever you're from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith's Modern Slavery Policy.

How to apply

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role, please refer to the qualifications above and the position description.
• Current curriculum vitae/resume including full contact details

For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on [email protected]

Closing date: Open until filled. All applications must be submitted online.