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Administration Officer
2 weeks ago
PRIMARY DETAIL
- Salary: $86,087 p.a. FTE (pro-rata 0.2, 14 hours, 2 days per week), plus 17% employer's superannuation contribution and annual leave loading.
- Part-time (0.2 days, 14 hours per week), fixed term appointment for 12 months
- Based at Macquarie University Incubator, Hadenfeld Avenue, Macquarie University, Wallumattagal Campus
The Role
The Administration Assistant (Incubation and Entrepreneurship) will assist in the administrative tasks of the Macquarie University Incubator space, including the onboarding of startups and scaleup company members, assisting in financial administration of the incubator, and support client entrepreneurs within the incubator to build the University innovation community.
Some of your key responsibilities include:
Provide administrative support to the Macquarie University Incubator Team.
Assist with the onboarding of startups and scaleup companies into the MQ Incubator and DeepTech Incubator, including co-ordination of the signing of membership and code of conduct agreements, OneID applications, adding and offboarding startups and scaleups from our various platforms, and organising cohort review meetings.
Collaborate with the incubator team to update and maintain the websites and other communication channels for the Incubator and wider RIE team.
Assist with the Incubators finance administration requirements
Receive, resolve, refer and/or escalate queries in collaboration with the Incubator team.
Build and maintain relationships with key stakeholders.
Contribute to the implementation and maintenance of system and process improvements to enhance business practices within the Incubator team.
About You
You're a driven professional with a degree or equivalent experience in business administration, who is ready to thrive in a fast-paced, multifaceted environment. You have a strong digital fluency, are comfortable with online platforms, and are proficient in Microsoft Office and database tools and approach tasks with professionalism and a collaborative spirit.
Your passion for innovation and entrepreneurship shines through in everything you do, and you're excited by the opportunity to collaborate with a diverse network of stakeholders - from visionary startup founders and cutting-edge researchers to ambitious students and seasoned industry leaders.
You bring a strong track record of building and nurturing relationships, networks, and partnerships that drive impact. You're comfortable navigating complex organisational structures and delivering results with precision and efficiency.
About Us
Macquarie University's on-campus Incubator delivers transformative entrepreneurship and incubation programs for students, researchers, staff, and the wider Australian innovation ecosystem. By providing globally recognised training and experiential learning, it helps start-ups and entrepreneurs develop and implement innovative solutions to societal and commercial challenges.
To Apply
To apply for this position, please apply online by submitting your CV and a separate cover letter (no more than 2 pages) that demonstrates how you meet the following selection criteria:
Degree and / or relevant experience in business administration function.
Understanding of and passion for innovation and entrepreneurship and looking to work with a diverse group of stakeholders ranging from startup founders, researchers, students and industry.
Ability to work with a wide range of internal and external stakeholders in a multi-faceted, fast-paced and complex organisation.
Working in a commercial environment with a focus on developing administrative excellence
Experience with accounts payable/receivable processes and systems.
Comfortable with technology such as commonly used software (Microsoft Office and database suites), social media platforms and audio visual systems.
Role-specific Enquiries: James Linton - Incubator Manager -
.
Applications Close: Thursday 28th of August at 11:59pm (AEST)
We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics
If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account.
Applications Close:
28/08/2025 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our
Diversity, Inclusion and Belonging Framework
.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
