office manager

11 hours ago

Brisbane, Queensland, Australia BTLawyers Full time

BTLawyers ("BTL") is a respected insurance law firm, known for our high-quality legal services.

Are you an experienced office manager with a passion for organisation and leadership?

BTL is seeking a highly organised individual to manage the day-to-day operations of our firm.  This is a key role at the heart of our practice, providing leadership across administration, HR coordination, facilities, IT and supporting a high-performing legal team.

Key Responsibilities

As Office Manager, you will oversee the smooth running of the firm's operations and provide essential support to both legal and administrative staff.  Your role will include:

  • Managing office procedures and ensuring operational efficiency.
  • Supervising administrative support staff.
  • Coordinating recruitment, onboarding, and HR processes.
  • Overseeing office budgets, supplier contracts, and invoicing.
  • Ensuring compliance with legal and professional standards.
  • Liaising with IT providers, building management, and external vendors.
  • Supporting Directors with reporting and project coordination.
  • Support firm-wide initiatives, events, and special projects.
  • Build and maintain strong, professional relationships with colleagues, clients, and vendors.
  • Maintain confidentiality and handle sensitive information with care and integrity.

About You

To thrive in this role, you will bring:

  • Demonstrated experience in an office manager or practice manager role (legal industry experience preferred, but not essential).
  • Strong organisational and leadership skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, Adobe and cloud-based software; and familiarity with legal practice management software.  Practice Evolve – desirable).
  • Ability to manage competing priorities and maintain confidentiality
  • Ability to work electronically across our paperless systems.
  • Ability to work independently and handle multiple priorities under pressure.
  • A proactive, hands-on approach and a keen eye for process improvement.

What's in it for you?

  • Competitive salary, including the potential for onsite parking.
  • Performance bonus scheme open to all staff.
  • Structured Learning and Development.
  • Mentoring, development and growth opportunities.
  • A friendly and supportive culture and a close-knit team.
  • Join a progressive firm committed to equality, diversity, community and environmental responsibility.
  • A chance to join an egalitarian culture whose directors lead by example in building a 'work smart, live well" culture.
  • Great Brisbane CBD location near Queen Street Mall.

If you're ready to take the next step in your Office Management career, we'd love to hear from you.  Please submit your resume and a brief cover letter outlining your suitability for the role.

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