Scheduling Coordinator

2 weeks ago

Artarmon, New South Wales, Australia ifindtalent Full time $90,000 - $120,000 per year

Are you ready to step up in your career and join a market leader in electrical, IT/communications, and facilities maintenance services? With almost three decades in the industry, our client delivers large-scale projects for some of Australia's biggest brands — all while fostering a positive, team-oriented workplace.

What's on Offer

  • Full-Time, On-Site Role: Enjoy a Monday to Friday schedule 9am-5pm, and overtime paid if needed.
  • Prime Lower North Shore Location: Easily accessible with free on-site parking and plenty of food, snacks, and drinks provided to keep staff energised.
  • Supportive Team Environment: Team bonding activities like go-karting and golf days. Genuine respect and camaraderie are their culture.
  • Career Growth: Opportunity to progress within a dynamic and expanding business, branching into new service areas.
  • Open Environment: Work closely with the owners, directors, and highly experienced colleagues.

Key Responsibilities

  • Act as first point of contact for all client enquiries via email and phone.
  • Prioritise and schedule jobs daily across Australia.
  • Coordinate and update compliance documentation, licenses, and inductions.
  • Liaise with electrical, IT, and facility managers for major accounts.
  • Manage debtors and creditors processes efficiently.
  • Support preventative and facilities maintenance programs.
  • Collaborate closely with staff across the business.
  • Provide ad hoc support across operations.

What We're Looking For

  • Proven experience in scheduling/coordination within electrical, communications, or facilities maintenance preferred.
  • Comfortable with job management systems (AroFlo experience a plus).
  • Excellent time management, accuracy, and communication skills.
  • Ability to handle conflicting deadlines while maintaining composure.
  • Team player who thrives in fast-paced, collaborative environments.
  • Commitment to full-time, onsite work.

Why Join?

If you're seeking stability, career advancement, and a genuine team culture backed by nearly 30 years of industry success, this is your chance to join a business that values your contribution and invests in your future.

Apply Today We're moving quickly on this search — shortlisted candidates will be contacted immediately to start their rewarding new chapter.

  • Marketing Coordinator

    2 weeks ago

    Artarmon, New South Wales, Australia Brewnity Third Places Full time $50,000 - $80,000 per year

    Marketing Coordinator (MAFS: Marketing, Activity, Functions & Social)Location: Artarmon, SydneyBrands: Buckle Café Distillery & Depot BreweryStart Date: ASAP (Dec 2025)Type: Flexible (FT, PT, Contract)ABOUT USWe're a local artisan & hospitality group operating two of the North Shore's most vibrant "Third Places" fueled by an award winning Brewery & Artisan...

  • Personal Assistant

    4 days ago

    Artarmon, New South Wales, Australia InnerSound Full time $8,208 - $8,760 per year

    About Meditative MindJoin one of the world's leading meditation music channels with millions of followers across YouTube, Spotify, Apple Music and other platforms. We create healing frequency music, solfeggio frequencies, mantra chants, and chakra healing soundscapes that bring peace and mindfulness to people's lives globally.This isn't just any PA role -...

  • Maintenance Planner

    1 week ago

    Artarmon, New South Wales, Australia AE Smith Full time $90,000 - $120,000 per year

    About Us:We are changing. After going back to a privately owned business model in 2023 AE Smith has gone through a bit of a transition period. We are still the same organisation that has operated for over 120 years as an Australian industry leader in HVAC, building services, plumbing, and electrical markets, but we have a renewed approach to the way we work...

  • Sales Operations

    2 weeks ago

    Artarmon, Australia SBS People and Culture Full time

    Opportunity to broaden your skills and experience within the media industry - Continue to support an award winning team - Gain access to further development and training We also acknowledge the unique contribution that Aboriginal and Torres Strait Islander peoples make to our society and our workplace through their enduring and continued connection to land,...

  • Service Coordinator

    2 weeks ago

    Artarmon, Australia Endress & Hauser Australia Pty. Ltd. Full time

    At Endress+Hauser, progress happens by working together. As the global leader in measurement instrumentation, our ~17,000 employees shape the future in the field of process automation. Whether developing and realizing new technology as a team, collaborating to build instrumentation, or strengthening vital relationships with countless global industries, we...

  • Screens Coordinator

    1 week ago

    Artarmon, Australia Foxtel Group Full time

    **Screens Coordinator** **Location**: Artarmon **Life at Foxtel Group** A career with us means working across one or more of our brands including Foxtel, Hubb, Kayo Sports, BINGE, Flash, Fox Sports and Foxtel Media. When you join, the **Perks at Work** are taken care of: - You’re part of Fox Flex, our hybrid way of working with time spent at home and...

  • Project Coordinator

    2 weeks ago

    Artarmon, Australia Foxtel Group Full time

    **Project Coordinator** **Location**: Artarmon **12 Month Fixed Term Contract** Are you an organized, detail-oriented professional looking to take your career to the next level? Join the Foxtel Group as a Project Coordinator and play a key role in delivering high-impact projects across Australia’s leading media and entertainment brands, including...

  • Media Services Coordinator

    2 weeks ago

    Artarmon, Australia Foxtel Group Full time

    **Media Services Coordinator** **Location**: Artarmon Utilise your passion & knowledge of content across TV, movies & sports to grow your career! Reporting to the Media Services Supervisors and working across a 24/7 rotating roster you will be responsible for: - Record, prepare and distribute content for Fox Sports and Foxtel broadcast and digital...

  • Presentation Coordinator

    5 days ago

    Artarmon, Australia Foxtel Group Full time

    **Presentation Coordinator** **Location**: Artarmon Working at Foxtel means being part of something different, better, special. We put our customers first, we own it, we’re authentic, we focus on changing the game, and we win together. At FOXTEL & FOX SPORTS we’re driven by unique, creative and talented people, working together connecting Australians...

  • Event Coordinator/manager

    2 weeks ago

    Artarmon, Australia Flavours Catering + Events Full time

    **About Us**: Flavours Catering + Events have been in operation for over 19 years and are one of Sydney’s most successful family owned and operated catering businesses. We all work hard and really enjoy what we do - it shows in our loyal return clientele and long staff retention. We offer delivered catering to full-service events for both the private and...

  • Screens Coordinator

    3 days ago

    Artarmon, Australia Foxtel Group Full time

    **Description**: A fantastic entry-level opportunity to kick-start your career where you will gain first-hand exposure to how campaigns are built, pitched, and executed - developing foundational skills for a career in media sales! At Foxtel Media, we redefine what premium advertising means in the streaming era. As the innovative advertising arm of the...

  • Events Officer

    1 week ago

    Artarmon, Australia Associations Forum Full time

    **About Associations Forum** Associations Forum is one of Australia's leading networks of associations, charities, clubs, and other not-for-profit organisations. Associations Forum provides associations with support, training, consulting services and networking opportunities. **The Role** The Events Officer will coordinate the delivery of events and event...

  • Furniture Salesperson and Administration Assistant

    20 hours ago

    Artarmon, Australia Covesmore Solutions Full time

    **About Us**: Covesmore Solutions is a leading provider of premium furniture solutions, dedicated to delivering exceptional products and services to our clients. We pride ourselves on our commitment to quality, innovation, and customer satisfaction. **Position Overview**: We are seeking a dynamic and versatile individual to join our team as a Furniture...