Pre-Admission Administrative Assistant

6 days ago

Subiaco, Australia St John of God Health Care Full time $64,000 - $74,000 per year

Your role at St John of God Subiaco Hospital

To provide a comprehensive pre-admission and clerical support service to patients, families' and the Pre-Admission team and assist to complete all relevant pre-admission procedures and documentation.

This role is for a fixed term 12-month contract working 15 hours per week (Thursday & Friday)

The Position

  • Provide administrative support to the Pre Admission Department.

  • Establish and manage effective office management systems.

  • Maintain confidentiality and a high level of discretion at all times.

  • Ensure adequate supply of patient educational material/manuals available.

  • To ensure the Pre-admission diary is maintained and eligible patients booked to receive a pre-admission appointment.

  • Where able contact 'late booked' patients to arrange a pre-admission interview.

  • Respond in a timely and appropriate manner to all customer enquiries.

  • Provide photocopying support for the pre-Admission Clinic.

  • Order and maintain adequate supplies of stationery, booklets, brochures and care paths.

  • Answer phone and provide assistance where possible or refer the enquirer to the appropriate department of caregiver.

  • Ensure all patients paperwork relevant to the Pre-Admission Services is prepared, maintained and completed.

  • Contact eligible patients and arrange a pre-admission appointment.

  • Maintain the Pre-admission clinic diary schedule and re-allocate appointments as required.

  • Postage of relevant education material and documentation to patients.

You will have experience in a similar administration role and demonstrate a high level of customer service skills including flexibility, tact and diplomacy.

To succeed you will have sound computer literacy skills and excellent office system organisation skills.

We can offer you

  • Salary: $68,939 to $74,417 (pro rata for part time) plus 12% superannuation

  • Fixed term part time position

  • Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

    • Novated leasing 

    • work related expenses

    • self-education and

    • additional superannuation

  • A healthy work-life balance through flexible work options, additional purchased leave and well-being programs

  • Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

  • Employee support through our dedicated free Employee Assistance Program (EAP)

  • Access to fitness and wellbeing benefits through Fitness Passport

For enquiries contact Noelle Culmsee, Manager Patient Admissions on

If suitable applicants are identified the advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

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