Business Administration and Project Support Officer

1 week ago


Melbourne, Victoria, Australia Lyssna Group Full time $77,000 - $92,000 per year

About the Role

We're seeking a proactive and highly organised Project Support & Administrative Assistant to join our Surveying team in South Melbourne. This is a part-time role (3–4 days per week) with potential to transition to full-time.

You'll be an office all-rounder, providing essential administrative support to ensure the smooth running of day-to-day operations, with some basic bookkeeping responsibilities included.

This role is much more than basic administration — you'll play a key part in supporting our management team with project coordination, document management, and client communication. It's an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and is confident taking ownership of both operational and project-related tasks.

The role would suit someone who values flexibility — ideal for a parent looking for meaningful work during school hours or someone returning to the workforce, but who also wants to contribute in a significant and impactful way.

Key Responsibilities

  • Provide project support to the management team
  • Coordinate communication between clients, contractors, and the internal team
  • General office administration and reception duties
  • Maintain accurate records, files, and invoices
  • Support financial administration including processing invoices and basic bookkeeping
  • Accounts payable/receivable experience and familiarity with Xero/WorkflowMax (advantageous but not essential)
  • Assist with other operational and project-related tasks as required

About You

  • Previous experience in project support, coordination, or a similar role (administrative experience essential, but project exposure highly regarded)
  • Strong organisational skills and the ability to manage multiple priorities
  • Excellent written and verbal communication skills, with confidence liaising across teams and with clients
  • Detail-oriented with a proactive, problem-solving mindset
  • Comfortable working independently and taking initiative
  • Self-motivated with the ability to adapt to changing priorities

Why Join Us?

  • Part-time role: 3–4 days per week (with flexibility)
  • Pathway to full-time
  • South Melbourne location, close to transport and amenities
  • Competitive salary: $77k – $92k + super (pro-rata, depending on experience)
  • Be part of a supportive, collaborative team where your contributions directly impact project outcomes
  • Please note that this is an office based position and WFH will not be available

If you're looking for a role where you'll do more than basic admin — where you'll play a valued role in supporting projects and driving operational success — we'd love to hear from you.

*Please note that only shortlisted candidates will be contacted.

*Full working rights are required.

Are you ready to ignite your career with us? If so, please send your resume and a cover letter to

We look forward to hearing from you


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