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Executive Assistant

2 weeks ago

Saint Leonards, Victoria, Australia HammondCare Full time $90,000 - $120,000 per year

About us

HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of life for people in need. As one of Australia's most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs. HammondCare provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons' mental health.

The opportunity

To provide comprehensive executive support for two-three Executive General Managers by undertaking a wide range of administrative and strategic support duties associated with their daily management and operation of their roles.

Key Focus Areas:

  • Diary management and administrative support
  • Documentation and presentations support
  • Stakeholder management
  • Travel bookings and coordination
  • Team administration

This role is based in St Leonards, with hybrid working options.

What we can offer you

We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including:

  • NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
  • Additional leave purchase options and 14 weeks paid parental leave
  • Flexible working options, including hybrid arrangements
  • Discounts on everyday products and services
  • Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
  • Free independent, confidential counselling services, wellbeing resources and webinars available through our Employee Assistance Program (EAP) for you and your family.
  • Health & Wellbeing programmes
  • Reward & Recognition programmes
  • Referral bonuses
  • Career and professional development opportunities

Duties include

  • Calendar management to ensure time is managed according to their priorities
  • Anticipate the needs of the executives and proactively address issues
  • Organise meetings and events – team meetings, offsites, workshops, team conferences, and functions
  • Prepare agendas, take meeting minutes, and follow up on action items
  • Email inbox management - sorting incoming emails and actioning responses where possible
  • Prepare reports and presentations
  • Collaborate with EA cohort to streamline portfolios and meetings
  • Travel bookings and coordination
  • Coding invoices for approval

Who are you?

  • Commitment to engage and align with HammondCare's Christian Mission, Motivation and Mission in Action.
  • 5 years' experience supporting C suite executives
  • Advanced computer skills / knowledge
  • Excellent communication skills, ability to collaborate and work well with others
  • Excellent attention to detail, organisational skills and ability to prioritise competing demands and work to deadlines
  • Ability to plan and organise meetings, office events, and guest hospitality
  • Ability to plan cost-effective travel and accommodation
  • Demonstrates initiative, resilience and flexibility

If you are ready to make a difference with HammondCare, Apply Now For any specific queries please contact [email protected].

Pre- Employment Checks

All short-listed applicants will be asked to consent to a criminal record check and references.

HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.