Administrator - Office

Job description:

We're looking for an experienced administrator to support our Brisbane office, working within Macmahon's Surface Mining Australia team. You'll bring warmth, professionalism and a genuine sense of care to every interaction - whether greeting visitors, supporting colleagues or assisting clients. Working closely with the Office Manager, you'll be the friendly face that sets the tone for a welcoming and supportive workplace. Your approachable nature and commitment to helping others will ensure every first impression is a positive one.

About the Role

• Be the welcoming first point of contact and go-to person at our Brisbane office
• Support a safe and secure workplace by managing building access, maintenance, fire warden and first aid coordination
• Provide essential support to ensure smooth office operations including contractor engagement, annual servicing, office supplies, PPE and merchandise
• Support the Brisbane team with travel bookings, credit card reconciliation, meeting and event coordination
• Assist with site admin and finance activities such as purchase requisitions, receipting, payments and liaising with accounts
• Navigate a range of systems including Microsoft Office, SharePoint, SAP, SpendConsole, CTM etc. and internal platforms to complete daily tasks

About You
To succeed in this role, you'll bring:

• Demonstrated experience in reception or administrative support, ideally within a corporate or professional setting
• Confidence using Microsoft Office tools, including Outlook, Word, Excel, Teams, and Planner
• A keen eye for detail and a commitment to responsibility and accuracy in your work
• Strong organisational and time management skills, with the ability to manage multiple priorities and follow established processes
• Excellent communication and interpersonal skills, with a friendly and professional approach

Employee Benefits

• Ongoing career development opportunities - Challenge. Develop. Grow.
• Dedicated lifestyle, financial and mental health support
• Salary sacrifice options for flights, vehicles, airport parking and A LOT more
• Access to a wide range of employee discounts with Macmahon retail, vehicle, insurance and banking partners

Be More at Macmahon
Across Macmahon's team, you will find positive stories of people embracing opportunities to develop and grow their careers going on to celebrate impressive career milestones that contribute to our success. With over 9,000 highly skilled people in our team, we're proud of the values-based culture we have built over 60 years which is the driving force propelling our people to continually aspire to Be More.

About Macmahon
Macmahon is a leading Australian contract mining company with projects throughout Australia and Southeast Asia. Delivering a comprehensive range of surface and underground mining, civil design and construction, performance enhancement, and mine site maintenance and rehabilitation services to the resources sector.

Recruitment Process
Successful applicants must pass a pre-employment medical, including drug and alcohol screening, as well as criminal history and qualification checks. Proof of working rights in Australia (valid passport, birth certificate, citizenship certificate, or current visa grant notification) is also required.

Macmahon is an equal opportunity employer and strongly encourages suitably qualified women and Aboriginal and Torres Strait Islanders to apply.

Macmahon Winning Values
United | Integrity | Courage | Pride

Profile description:

We're looking for an experienced administrator to support our Brisbane office, working within Macmahon's Surface Mining Australia team. You'll bring warmth, professionalism and a genuine sense of care to every interaction - whether greeting visitors, supporting colleagues or assisting clients. Working closely with the Office Manager, you'll be the friendly face that sets the tone for a welcoming and supportive workplace. Your approachable nature and commitment to helping others will ensure every first impression is a positive one.

About the Role

• Be the welcoming first point of contact and go-to person at our Brisbane office
• Support a safe and secure workplace by managing building access, maintenance, fire warden and first aid coordination
• Provide essential support to ensure smooth office operations including contractor engagement, annual servicing, office supplies, PPE and merchandise
• Support the Brisbane team with travel bookings, credit card reconciliation, meeting and event coordination
• Assist with site admin and finance activities such as purchase requisitions, receipting, payments and liaising with accounts
• Navigate a range of systems including Microsoft Office, SharePoint, SAP, SpendConsole, CTM etc. and internal platforms to complete daily tasks

About You
To succeed in this role, you'll bring:

• Demonstrated experience in reception or administrative support, ideally within a corporate or professional setting
• Confidence using Microsoft Office tools, including Outlook, Word, Excel, Teams, and Planner
• A keen eye for detail and a commitment to responsibility and accuracy in your work
• Strong organisational and time management skills, with the ability to manage multiple priorities and follow established processes
• Excellent communication and interpersonal skills, with a friendly and professional approach

We offer:

• Ongoing career development opportunities - Challenge. Develop. Grow.
• Dedicated lifestyle, financial and mental health support
• Salary sacrifice options for flights, vehicles, airport parking and A LOT more
• Access to a wide range of employee discounts with Macmahon retail, vehicle, insurance and banking partners