Office Administrator

2 weeks ago

Brisbane, Queensland, Australia Novum Pty Ltd Full time $70,000 - $120,000 per year
About Novum

At Novum, we're fortunate to work with clients who value thoughtful design, strong relationships, and meaningful impact. We take pride in producing high-quality work that responds carefully to the needs of both our clients and the communities they serve.

We're energised by well-executed designs that not only meet expectations but help schools and communities thrive.

Specialising in school architecture across Queensland, we've built our reputation through word-of-mouth. Our clients are our strongest advocates.

As a team, we focus on two key pillars: delivering quality outcomes through industry-leading design processes and documentation, and nurturing long-standing partnerships with our clients. According to them, our people are our greatest strength and we're genuinely excited to find the next great fit for our team.

About the Role

We're looking for an organised and proactive Office Administrator to be the go-to person who keeps our corporate services running smoothly. This role is ideal for someone seeking flexibility around school hours and school holidays.

You'll be responsible for a wide range of tasks, including:

  • Reception duties: answering calls, greeting visitors, managing meeting set-up and pack down, handling incoming mail
  • Office presentation: maintaining cleanliness and coordinating minor maintenance
  • Admin systems: keeping policies, employee records, supplies, and equipment up to date (including general studio IT, and printers)
  • Email and document management
  • Travel and meeting arrangements
  • Organising studio events and coordinating gifts for clients and team members
  • Assisting with marketing (social media and website updates)
  • Providing general support to the leadership team
  • Working closely with the Chief Financial Officer on accounts payable, accounts receivable, and payroll functions
About You

You'll thrive in this role if you:

  • Have excellent communication and interpersonal skills
  • Are detail-oriented and take pride in your work
  • Enjoy working independently and being the go-to person in the office
  • Can juggle multiple priorities with calm and confidence
Why Novum?
  • Friendly office and professional office environment
  • Flexible work arrangements, including school-friendly hours (9:30am–2:30pm) and reduced hours during school holidays
  • Open-plan studio near Milton Station
  • Regular team events and celebrations
  • Access to Employee Assistance Program (EAP)

We believe in balancing hard work with wellbeing and are committed to helping our team grow in a flexible and family-friendly environment.

How to Apply

Please submit your CV and cover letter via this website by COB Thursday, 26 September 2025. For more information, please contact Lauren Ashmole, Studio Manager at Learn more about us

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