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Office Administrator

2 weeks ago

Newcastle, New South Wales, Australia Aurecon Group Full time $60,000 - $80,000 per year
Want to help shape an extraordinary workplace? At Aurecon, we believe our people are our greatest strength – and creating a connected, inclusive, and well-supported workplace is key to our success. Behind every project win, proposal, and team milestone, there's someone ensuring things run seamlessly. That someone could be you We're looking for an Admin & Business Support Coordinator to join our Newcastle office. In this diverse and people-focused role, you'll play a pivotal part in enhancing the day-to-day operations and engagement of our growing team The Role This is not your average admin role. You'll be at the heart of our Newcastle office – managing everything from proposal support and team events to equipment tracking and communication updates. It's a great opportunity to flex your coordination skills, bring structure to a dynamic environment, and help others thrive in their work As the Admin & Business Support Coordinator, you'll be responsible for: Office Operations & Concierge Support
  • Managing front-of-house (FOH) phone coverage and concierge point duties
  • Coordinating accommodation and vehicle bookings (on request)
  • Tracking and organising office equipment (printers, kit, etc.)
Team & Project Support
  • Preparing agendas and minutes for recurring meetings
  • Supporting bid and proposal activities in partnership with our work-winning team
  • Coordinating external training activities
Communication & Engagement
  • Curating information summaries
  • Managing Newcastle office email inbox – triaging RTO, tender and community enquiries
  • Drafting content for digital display updates and internal comms
  • Monitoring running feedback forms and summarising key insights
Events & Culture
  • Leading our Newcastle Social Committee
  • Supporting ad hoc events and staff initiatives
  • Engaging with local talent initiatives – including university expos and work experience
Systems & Reporting
  • Managing our Newcastle SharePoint/OneDrive filing structure
  • Tracking stationery stock levels and ordering supplies
  • Coordinating ad hoc office services as needed
What are we looking for?
  • Strong organisational and multitasking skills – you love bringing order to chaos.
  • A natural curiosity to process enhancement leveraging available technology
  • A collaborative mindset with the confidence to engage with senior stakeholders.
  • Great written communication skills and attention to detail.
  • Proficiency in Microsoft Office, Outlook, SharePoint and calendar management.
  • Experience in business support, team coordination or workplace operations will be highly regarded.
What does success look like?
  • In your first month, you'll have built strong relationships with key internal stakeholders and be confidently managing daily operations.
  • By three months, you'll be leading recurring meetings, owning inbox management, and streamlining reporting.
  • After six months, you'll be making proactive improvements, driving cultural initiatives, and helping shape an even better workplace.
Why join us? This is your chance to bring ideas to life behind the scenes – where great culture begins. You'll have the autonomy to make an impact, the support of a passionate team, and the flexibility to balance work and life At Aurecon, we offer:
  • A strong focus on wellbeing, sustainability and innovation
  • Working in one of the premier office buildings in Newcastle, with expansive city and coastline views
  • Working for a company and team that have delivered and are continuing to deliver some of the largest infrastructure projects shaping the Hunter region.
  • Opportunities for personal development, training and career progression
  • A supportive, values-led team culture with space to grow
Join us and help create a workplace where people love to work – and where your skills help others shine.