Project Administration Officer

6 days ago

Mackay, Queensland, Australia Department of Housing, Local Government, Planning and Public Works Full time $60,000 - $80,000 per year

QBuild is a commercialised business unit of the Queensland Government. It has been Queensland Government's builder for over 160 years, playing an important role in communities across the state by building and maintaining government-owned assets such as schools, social housing, police stations and correctional and health facilities.

About the role

You will play a pivotal role in supporting QBuild's ambition to strengthen Queensland's building and construction industry by providing and coordinating various project administration support services.

Duties and skills involved:

  • Providing administration support to assigned Program Manager and/or Supervisors including:
    • Work order creation and maintenance.
    • Entering and maintaining planned and approved project budgets;
    • Monthly billing activities, including reviewing unbilled costs, checking billing files, investigating and resolving billing issues, and distributing supporting documents to customers;
    • Regularly reviewing system data to identify inaccuracies, preparing required journals and credits, and making system changes;
    • Generating purchase requisitions and processing of accounts for payment within critical timeframes, monitoring and resolving open purchase orders;
    • Validating contractor's web-portal invoices and following up contractors to resolve discrepancies and improve accuracy;
    • Ensuring high standards and accuracy when compiling documents and reports or updating records and information systems (e.g., in Ellipse, Aurion and Microsoft Office);
    • Participating in regular program update meetings with Program Manager and/or Supervisors to confirm the currency and accuracy of all program-related data in Ellipse and other systems prior to customer reporting;
    • Highlighting issues of poor or inaccurate work order profitability to the Program Manager and/or Supervisors and ensuring system data reflects accurate project information to manage financial performance;
    • Maintaining records and files in accordance with record management procedures; and
    • Reconciling and closing projects and work orders in a timely manner.
  • Processing and recording of key information in corporate systems, including Ellipse, SHE, SAIMS and other in-house databases and systems.
  • Preparing accurate and timely program reporting for both internal and external stakeholders.
  • Recommending, developing and implementing administrative processes that support improved work management and service delivery.

How do I apply?

All applicants must be eligible to work in Australia.

Interested candidates are encouraged to review the below attached applicant guide and role description. Once reviewed please submit the following documents to apply:

  • Resume
  • Cover letter (2 pages maximum) telling us why you are interested in and capable of performing the role.

If you have any questions about the position or your application, please contact Brett Taylor on or [email protected]

Applications to remain current for 12 months.

Job Ad Reference: QLD/645331/25
Closing Date: Thursday, 10 July 2025

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