Administration Manager

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.What this job involves:We have an exciting opportunity for an Administration Manager to join our team based on site at a shopping centre in Western Sydney. You will provide support on a day-to-day basis with delivery functions of retailers and ensuring compliance with performance expectations.Please note this role is a 8 month Fixed Term Contract.A snapshot of the role:Rent collection – chasing tenants for outstanding arrearsAccounts receivable – processing retailer charges and invoices, monitoring of daily allocations; calculation of income accruals where necessaryAccounts payable - raise purchase orders, process supplier invoices and resolve account enquiries as neededOverall co-ordination of the centre-based Lease Administration process such as Lease input, bank guarantee and PLICoordinate and prepare monthly client reports such as P&L and Retail Report and manage input from all stakeholdersProcess all rent reviews and update billing detailsParticipate in the annual budget process, working with all stakeholders, assist Centre Manager with review of budgets and manage communications of outgoings charges to retailersGeneral office duties - answering phone calls, front desk enquiries, maintaining office utilities, supplies and tidinessSound like you? This is what we're looking for:To be successful, you'll be a motivated self-starter with a proven track record of successfully delivering customer service and administration. You will be highly organised with a methodical approach to work, with the ability to prioritise and meet deadlines.Previous Shopping Centre administration and accounts experience will be highly regardedExperience with lease admin systems preferably MRIWhat you can expect from us:As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your bestApply today, quoting job reference number ATREQ454268 Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be acceptedLocation: On-site –Sydney, NSWIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.