Office Coordinator

7 hours ago

Woollahra NSW, Australia Engage Construction Pty Ltd Full time $50,000 - $90,000 per year

About Us

Engage Construction is a growing construction company based in Woollahra in Sydney's Eastern Suburbs.

We specialise in remedial building works, façade and balcony remediation, structural rectification, waterproofing, and high-end residential renovations.

We're known for clear communication, strong processes, and high standards. With multiple strata and residential projects running at any one time, we rely on structure to keep our delivery consistent.

To support our next stage of growth, we're looking for an in-person Office Manager who brings order, initiative, and calm energy to the operations layer of the business.

The Role

This is a central, hands-on position reporting to the Director and working closely with both site and office teams.

You'll be the anchor of our day-to-day operations, keeping communication tight, documentation accurate, and workflow moving across projects, teams, and suppliers.

If you're highly organised, love structure, and thrive in a fast-paced environment, you'll fit right in. For the right person, this role can evolve into Operations Coordinator or Operations Manager as the business scales.

Key Responsibilities

You'll take ownership of core operational and admin functions, including:

Administration & Communication

  • Being the first point of contact for calls and emails
  • Responding quickly and professionally to clients, stakeholders, and subcontractors
  • Managing internal inboxes, calendars, and scheduling

Project & Team Coordination

  • Supporting the Director and project team with daily follow-ups and task organisation
  • Preparing and maintaining project documentation, onboarding forms, and digital filing
  • Coordinating with carpenters, subcontractors, and suppliers to ensure smooth workflow
  • Keeping project information accurate and up to date

Scheduling & Operations

  • Scheduling works for site teams
  • Tracking materials, tools, deliveries, and inventory
  • Coordinating appointments, internal meetings, and recurring admin workflows
  • Managing conflicting priorities with good judgement and a calm approach

Finance & Systems

  • Basic bookkeeping in Xero (AP/AR, invoice entry, payment runs, supplier follow-ups)
  • Keeping records tidy and reconciled
  • Owning and maintaining our software platforms (SharePoint, Xero, BuildPass, Wunderbuild)

What You'll Need

  • Previous experience as an Office Manager, Admin Manager, EA or similar
  • Strong organisational skills and the ability to manage many moving parts
  • Confident with Xero or another bookkeeping system
  • Excellent written and verbal communication
  • High attention to detail, reliability and follow-through
  • Proactive mindset — you see what needs doing before being asked
  • Comfortable working on-site at our Woollahra office (this is not a remote or hybrid role)

Bonus Skills

  • Experience in construction, engineering, strata, or project environments
  • Exposure to job tracking tools (Wunderbuild, BuildPass, SimPRO, etc.)
  • Ability to refine and improve systems and processes

What's on Offer

  • $75K – $90K + Super, depending on experience
  • Full-time, permanent role
  • A clear pathway to an Operations Coordinator/Manager position
  • Close support from the Director and a tight-knit team
  • A role with purpose, structure, and real impact
  • Be part of a company that values communication, detail, and authenticity

Job Type: Full-time

Pay: $50,370.12 – $90,290.50 per year

Benefits:

  • Referral program

Work Location: In person

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