Executive Assistant

4 hours ago

Mullumbimby NSW, Australia 696ad730-f8e9-4590-b08b-539ed94ce7c8 Full time $40,000 - $60,000 per year

Deià Designs is a boutique property styling and interiors studio based in Byron Bay. We are on the hunt for a proactive, detail-driven Executive Assistant & Styling Coordinator to support both day-to-day operations and hands-on styling work.

This role is ideal for someone who is highly organised, innovative, can be hands-on with moving/styling furniture/decor, and has a natural eye for aesthetics - even if you're not a trained stylist (yet), but if you have any experience or even a passion for interior styling/design.

What You'll Be Doing

A blend of admin, logistics and creative support, including:

Administration & Client Management

  • Managing inbox, enquiries and calendar bookings
  • Preparing quotes, proposals and follow-up emails
  • Liaising with suppliers, trades, hire companies and clients
  • Assisting with contracts, invoicing and tracking job progress

Project & Install Coordination

  • Scheduling installs, removals, deliveries and warehouse organisation
  • Tracking furniture, product orders and timelines
  • Ensuring install days run smoothly and efficiently
  • Managing small on-site tasks like returns, receipts and checklists

Styling & On-Site Support

  • Assisting with installs, pack-downs and property staging
  • Making beds, unpacking décor, fluffing cushions, steaming/vacuuming, placing items
  • Supporting photography day prep
  • Maintaining a polished and professional presentation on site

Studio & Warehouse Organisation

  • Keeping inventory, stock levels and systems organised
  • Preparing upcoming install items and coordinating logistics

Who You Are

You're someone who loves being the person who gets things done.

  • Organised, proactive and able to anticipate needs
  • Calm under pressure and solution-focused
  • Warm, professional communication style
  • A people person who can liaise with clients and trades with confidence
  • Enjoys variety - no two days look the same
  • Comfortable with physical work on styling days

Bonus (not essential):

  • Experience in styling, interiors, real estate, admin or logistics
  • Knowledge of Excel, Canva, Xero, Notion or similar tools is a major bonus
  • Interest in interiors and design styling trends - has a good eye and can put together a cohesive and stylish look/can be trained quickly

Role Details

  • Part-time with flexibility (2–4 days per week depending on workload)
  • We have a warehouse/office space in Mullumbimby where you will sometimes work from, otherwise you'll be on-site installing at various locations around Byron Bay
  • Must have driver's licence and reliable transport
  • Based in Byron Bay area and available for weekday install days (no weekend work)

Why Join Deià Designs?

  • Work inside a creative, growing interior styling studio
  • Every day is different - from admin to on-site styling
  • We are a very small company - so you'll have the opportunity to bring your ideas/be innovative and contribute to our growth
  • Fast opportunity to grow into a larger styling or studio management role
  • Be part of projects that transform homes and elevate spaces

How to Apply

Please email your CV and a short intro about yourself

Job Type: Casual

Pay: From $35.00 per hour

Expected hours: No more than 15 per week

Work Location: In person

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