Analyst, Systems Planning

Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

About the role:
The primary accountability for the Systems Planning Analyst will be to manage and co-ordinate vendor and financial administration and reporting for the Asia Systems Office Oceania (ASOO) department, while providing comprehensive administrative support to the broader ASOO team as and when required.

What you'll be doing:
Financial:

• Co-ordination and administrative support for financial reporting relating to vendors and projects (accrual of invoices, statements and following up end of financial year processing, etc.).
• Assist in managing budget forecasting for the department and reporting on monthly actual spend versus the agreed budget forecast.
• Processing invoices and payment fulfillment for ASOO.

Administrative Support:

• Day to day administration duties relating to ASOO activity. Includes but not limited to communications, facilities handling, business process handling, policies and procedure execution.
• Facilitate communication within the department, cross departments, cross branches and with Head Office to organise room bookings, schedule meetings, attendee follow up, etc.

Project/Vendor Support:

• Collaborate with ASOO on vendor management process fulfillment such as contract renewals, invoicing, compliance checks of IT service providers.
• Collaborate with wider Oceania branch on support for business process requirements.
• Coordinate eProcurement plans with project managers and project teams.
• Execute cross department procedures such as business travel and outsourcing screening.
• Manage expenses budget, monthly reporting, budget forecast and other periodic reports.

What we are looking for:
You'll have 2 years' previous experience working in administration and financial management, handling a variety of tasks from internal stakeholders to external vendors. Previous experience within the banking and finance industry is preferred, but not essential.

A good understanding of finance, including invoice processing, tracking and forecasting budget is essential, as well as solid Excel skills.

You'll be able to demonstrate strong attention to detail, an ability to adopt new policies and procedures, and quickly gain an understanding of MUFG policy and procedures around vendor and project engagement. Good communication skills are a must, enabling you to collaborate with internal and external stakeholders effectively.

Our culture:
MUFG fosters a highly professional, supportive work environment that enables our employees to help maximize our customers' prosperity. We focus on building long-term customer relationships and giving back to our communities in order to develop shared and sustainable growth for a better world.

Mitsubishi UFJ Financial Group (MUFG) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.