Administrative Assistant

14 hours ago

Bunbury, Western Australia St John of God Health Care Full time $194,592 - $228,192 per year

Your role at St John of God Bunbury Hospital
We are currently seeking casual Administration Assistants to provide high quality administrative services for the Operating Suite and Day Procedure Unit.

You will be responsible for the coordination of theatre bookings and related activities.

The Position:

  • Maintain a high standard of service to internal and external customers at all times.
  • Respond to caregiver, doctor and other customer enquiries, and/or information requests, researching and responding as necessary.
  • Enter and monitor Pre-Admission patient bookings.
  • Provide accurate, well-presented word processing/spreadsheet material; produce and distribute reports as necessary.
  • Maintain a well-organised filing and information system, ensuring document security.
  • Maintain strict confidentiality at all times in relation to all patient records.
  • Perform Private Health Fund checks.
  • Provide relief for Patient Admission role.
  • Coordinate all theatre bookings and related activities.
  • Liaise with theatre shift coordinator, appropriate wards, departments, and support services as required, arrange bookings and respond to enquiries.
  • Assist in the process of the timely and correct allocation of CMBS numbers to all theatre procedure. Liaise with nursing caregivers and doctors' rooms to ensure accuracy of data.

You will have well-developed written, verbal and interpersonal skills, a courteous and effective telephone manner and the ability to prioritise workload whilst maintaining performance under pressure.

To succeed you will have a working knowledge of a range of computer applications e.g. spreadsheet and word processing, with relevant experience in a secretarial role in a health care environment. In addition, you will have excellent organisational skills.

Above all, patient care and exceptional customer service will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

  • Hourly rate: $43.47 to $46.92 per hour plus 12% superannuation
  • Casual position
  • As a casual employee, you can salary package a percentage of your earnings each pay period
  • A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
  • Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
  • Employee support through our dedicated free Employee Assistance Program (EAP)
  • Innovative Professional Development opportunities
  • A welcoming and supportive culture

For enquiries contact Nigel Mallaber, Manager Perioperative Services, on

Position may be filled before closing date if a suitable candidate is identified
Unsolicited applications from recruitment agencies will not be accepted
At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.
Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.
Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

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