Executive Assistant

Executive Assistant – Full-time Permanent 

Sydney CBD | Hybrid work model 

At Uniting, we're here for everyone – and we're looking for a highly organised, proactive, and relationship-driven Executive Assistant to play a pivotal role supporting our senior leaders across Mission and Chaplaincy. 

This dynamic, hands-on role provides proactive, professional secretarial and logistical support to the Director of Mission and the Head of Chaplaincy and Pastoral Practice. Working closely with these senior leaders, you'll ensure the smooth running of day-to-day operations through effective calendar and meeting management, communication support, and the confidential handling of sensitive information. 

You'll also provide valuable administrative support to the broader Mission Directorate team by streamlining workflows, coordinating team activities, preparing documentation and presentations, maintaining professional networks, and liaising with internal and external stakeholders. From meetings and workshops to local project support, you'll help keep everything running seamlessly in a fast-paced environment. 

What you'll be doing 

• Manage complex calendars, identify priorities, triage correspondence, prepare briefing packs and coordinate travel and expenses for the Director of Mission and the Head of Chaplaincy and Pastoral Practice.

• Prepare agendas, take minutes, track actions, and organise rooms/AV and catering.

• Develop and maintain systems for timely, consistent, and accurate information flow.

• Draft, format and proof professional communications, reports and presentations

• Coordinate expense reconciliation, reimbursements, purchase orders and invoicing.

• Work closely with the Project Manager – Strategy and Governance and the Administration Coordinator of the Mission Directorate to improve team operations, and collaborate with other Executive Assistants to ensure seamless executive support.

• Support coordination of team calendars, leadership events, executive roadshows, and specific local team projects.

• Uphold the ethos and values of the Uniting Church in Australia, including respect for human dignity, a commitment to diversity, and a passion for social justice.

What you'll bring 

• Relevant qualification in business administration or a related field or equivalent experience.

• 3+ years' experience in an Executive Assistant or similar role, ideally supporting senior leaders in a fast-paced, complex environment.

• Strong organisational skills, attention to detail, and ability to navigate competing priorities.

• Excellent written and verbal communication skills.

• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and experience with document management systems such as SharePoint and Microsoft Teams.

• Sound judgement handling sensitive and confidential information with discretion.

• A proactive, solutions-focused mindset with strong problem-solving skills and the ability to work both independently and collaboratively.

• High emotional intelligence and interpersonal skills to build strong working relationships and contribute to a positive team culture.

• Even better if you have

• Bachelor qualification (e.g. Business or Social Services)

• Experience in a faith-based or not-for-profit environment and an understanding of the ethos and values of the Uniting Church in Australia.

• Experience supporting Boards or senior executives.

Compliance 

• Working With Children Check (WWCC): Required

• Why work at Uniting 

We celebrate diversity and welcome people of all backgrounds, nationalities, abilities, gender identities, sexual orientations, and beliefs. We're a workplace where you can bring your whole self to work – and know you'll be supported to thrive.

Apply today to join a purpose-driven organisation where your skills will help shape a safer, stronger, and more connected Uniting.

We'd love to hear from you. Please send your application through the job platform – we're unable to accept direct applications by email. 

For all questions, please don't hesitate to contact Louise Massie via email  

What We Offer You 

• A rewarding career with a leading human services organisation.

• Up to $18,550 NFP salary packaging available.

• Access to our U rewards program with exclusive discounts.

• Flexible work hours for work-life balance.

• Affordable access to Fitness Passport— discounted gym memberships to support your best life.

• A supportive and inclusive and collaborative work environment.

• Opportunities for professional growth.

• Uniting contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care.

Our purpose is to inspire people, enliven communities, and confront injustice. 

We provide support for people through all ages and stages of life, with a focus on those experiencing disadvantage and vulnerability. 

We acknowledge the Sovereignty of First Nations people over the lands of Australia and are committed to meaningful change so that First Nations people are strong, thriving, and self-determining. 

Uniting is a Child Safe Organisation, committed to the safety, well-being, and inclusion of children and young people. We are proud of the diversity of our people and always welcome everyone, exactly as they are.