Document Automation Specialist

About the role

We're seeking an experienced Document Automation Specialist to join our team and lead the implementation of automation and AI strategies that will shape the future of document preparation and handling at Green Mortgage Lawyers.

This is a unique opportunity to work within a forward-thinking law firm, where your expertise in Microsoft Word styling, data merging, and document automation will be both valued and expanded. You'll play a key role in modernising our document workflows, integrating emerging technologies such as OpenXML and AI-driven automation, and driving efficiency across the business.

Key responsibilities

• Design and maintain complex Word templates using advanced styling, merge fields, and sub-documents.
• Collaborate with internal stakeholders to automate complex and high-volume document workflows.
• Develop and implement automation solutions using OpenXML and other low-code/no-code platforms.
• Provide technical support and training to internal users on document automation tools.
• Ensure all documentation adheres to brand and formatting standards.
• Participate in testing, troubleshooting, and post-implementation support.

About you

• Expert-level proficiency in Microsoft Word, including styles, merge fields, and sub-document handling.
• Strong understanding of relational data structures and constraints.
• Experience with OpenXML, HTML, and CSS is highly advantageous.
• Familiarity with document automation platforms (e.g. HotDocs, Contract Express, or similar).
• Excellent attention to detail and problem-solving skills.
• Strong communication and stakeholder engagement abilities.
• A proactive mindset with a desire to innovate and improve processes.

About us

At Green Mortgage Lawyers, we're not just any law firm; we're a Top Tier Independent Legal Firm built on 40 years of excellence in the banking and finance sector, proudly partnering with other Top Tier clients and brands. With over 160 talented lawyers, paralegals, and support professionals spanning Brisbane and Manila, we pride ourselves on offering a vibrant, inclusive culture. Here, you'll benefit from comprehensive training, professional development and mentoring from seasoned professionals while enjoying a work-life balance that truly values your well-being.

Why choose GML?

At Green Mortgage Lawyers, we're not just offering a job; we're providing an opportunity to elevate your career in a thriving legal environment. Here's what sets us apart:

• Empowerment: Take charge of your legal career with opportunities for leadership, ownership of projects, and the chance to make a real impact from day one.
• Growth and Development: Benefit from tailored training programmes, mentorship from some of the best most respected professionals in the industry, and pathways for career advancement. Your success is our priority.
• Inclusivity: Join a diverse team of brilliant lawyers, paralegals, and support staff who are passionate about excellence and your growth, celebrates different perspectives and encourages collaboration. Your voice matters here
• Stability and Reputation: Join a respected and high profile law firm celebrated for its excellence in commercial and retail legal mortgage services. Collaborate with top-tier clients and brands to enhance your personal brand and expand your professional capabilities.
• Client Support Focus: Engage directly with clients to sharpen your communication style and build meaningful relationships. This hands-on experience will enhance your professional network and position you as a trusted advisor in the legal field.
• Community Impact: Contribute to meaningful work that helps our clients and their borrowers to secure their financial futures, making a positive impact on the lives of others.

How to apply

To apply, please submit your cover letter and CV via the link. If you have any questions about the role, please contact Sophie Sheather – Operations Manager on

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