Legal Secretary

About us

We're passionate about what we do and want you to be too.

Moray & Agnew is one of Australia's leading law firms with an unrivalled reputation in our markets. We're proud that our partners and our legal expertise is consistently recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyle's Guide.

With over 110 partners, our teams are organised into three strategic pillars so that we can play to our strengths:

• Insurance – including commercial classes such as financial lines, professional indemnity, public & product liability, life insurance and through to statutory classes such as workers compensation and compulsory third party.
• Commercial & Workplace – spanning corporate and commercial, construction and projects, property and environment, commercial dispute resolution, insolvency, owners' corporation and workplace law
• Government – spanning local, state and federal government

Our clients include Australian and international insurers and reinsurers, corporates of all sizes, and federal, state and local government.

Nationally, over 750 talented people deliver top-quality legal advice and representation, coupled with exceptional client service and support, across our offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns.

Our partners are committed to fostering flexible, inclusive and diverse environments for our employees. We have the fourth highest percentage of female partners according to the AFR Law Partnership Survey, July 2024.

We value technical excellence and collegiality, offer a great workplace culture and excellent opportunities to further your career, whether you are just starting out, are an experienced lawyer or a business services professional.

About the role

With continued growth in our Newcastle practice, a rare opportunity has become available for a full-time Legal Secretary to join our busy and high-performing CTP team.

This role will see you provide legal and administrative support to a leading partner and their team, working collaboratively with a team of support staff. Acting for major Australian insurers in compulsory third party (CTP) personal injury matters, the team is known for its supportive, encouraging and down-to-earth culture, where flexibility and shared successes are valued.

You will play a vital role in supporting the team and will be a key point of contact for both internal stakeholders and external service providers.

Your responsibilities will include:

• Diary, email and task management
• Drafting correspondence, legal documents, and briefs to Counsel and medical experts
• Liaising with clients, other law firms, medico-legal providers, the personal injury commission and courts
• File management, including opening/closing files and maintaining electronic records in iManage
• Assisting with monthly billing and matter reporting, with experience in Aderant highly regarded

About you

To succeed in this role, you will be an experienced Legal Secretary or Executive Assistant within a professional services environment with a proactive, organised and detail-focused approach to your work. You enjoy working in fast-paced roles and take pride in supporting your team to deliver high-quality legal services.

Your strong interpersonal skills and collaborative mindset will see you thrive in this team-based role, where your initiative and professionalism will be valued by partners and colleagues alike.

We are looking for someone who demonstrates:

• Prior experience in a legal support or executive assistant role, ideally within legal, insurance or professional services
• Strong organisational and time management skills, with the ability to meet deadlines and juggle competing priorities
• Excellent written and verbal communication skills, including confidence liaising with external stakeholders and service providers
• Proficiency in legal software and systems – experience with iManage and Aderant is desirable
• A team-oriented attitude, with the ability to work both independently and collaboratively

Culture & benefits of working with us

We work for great clients and advise them on interesting issues and matters so every day is different. We celebrate diverse thinking and experiences so you can bring your authentic self to the workplace. To support you, we offer a wide range of wellbeing and financial benefits, including:

• Flexible working arrangements to help you balance your work and personal commitments
• Health and wellness initiatives, including an Employee Assistance Program for yourself and your family, corporate discounts at 400+ leading fitness and wellbeing brands and mental health first aiders
• Paid parental leave and accreditations as a Breastfeeding Friendly Workplace and Family Inclusive Workplace
• Continuous learning and development programs so that you are always being challenged, engaged and encouraged to grow
• Mentoring opportunities and on the job learning to support your professional and personal development
• Diversity, inclusion and equality policy and employee reference groups (LGBTQIA+, Aboriginal and Torres Strait Islander, Gender, Parents & Caregivers, Mature Workers and Health & Wellbeing) to ensure that we continue to live our values
• Dress for your day because we trust our people to make choices which appropriately represent our firm.

How to apply

If this opportunity is attractive to you, please submit your cover letter and CV. If you are applying for a Paralegal, Law Graduate or Lawyer role, please also provide your academic transcript with your application.

We welcome people of all backgrounds and identities to apply for this position, including Aboriginal and Torres Strait Islander people, neurodiverse people and people with disability. If you have questions about the recruitment process or require any adjustments to participate, please let us know in your application.

We prefer to connect with people directly and do not require recruitment agency assistance with this vacancy. Any applications submitted by recruitment agencies without having been briefed will not be considered a valid introduction.