Governance Administration Officer

Governance Administration Officer

• Support Council's statutory governance, information access, and privacy obligations through accurate processing, recordkeeping, and ethical practice.
• Permanent, Part – Time (21 hours per week) Role.
• Salary from $70, $76,251.64 per annum on pro rata basis plus 12% Superannuation.

Make a Difference Where You Work

In this role, you will play a meaningful part in strengthening transparency, integrity, and accountability across Council. By supporting statutory information access, privacy management, and key governance processes, you help ensure the community receives fair, accurate, and ethical service. Your contributions directly improve Council's governance maturity, promote trust in decision-making, and support a positive, collaborative team culture allowing you to make a real and lasting difference every day.

Why Join Us?

• Make a meaningful impact by strengthening transparency, accountability, and good governance across Council.
• Grow your skills in information access, privacy, compliance, and governance within a supportive, collaborative team.
• Be part of a positive culture that values integrity, continuous improvement, and shared success.

About the Role

As the Governance Administration Officer, you will:

• Support Council's statutory responsibilities by processing GIPA, privacy, and information access requests.
• Assist with proactive disclosure, including preparing open-access information and maintaining statutory resources.
• Help manage privacy matters, including complaints, data breach notifications, and related registers.
• Provide administrative and meeting support, ensuring accurate records, agendas, minutes, and registers.
• Contribute to governance initiatives that strengthen transparency, compliance, and organisational integrity.

What You'll Bring:

• Strong administrative and records management skills, with confidence using EDMS/CRM systems (TechnologyOne experience is highly valued).
• Ability to handle confidential and sensitive information with sound judgement, professionalism, and discretion.
• Good research, analytical, and organisational skills, with the ability to manage competing priorities and meet deadlines.
• Knowledge or experience with information access and privacy legislation (such as GIPA, PPIP, or HRIPA) and a willingness to apply these in day-to-day tasks.
• Clear and effective communication skills, with the ability to work collaboratively with a wide range of internal and external stakeholders.

Desirable:

• Practical experience applying GIPA, PPIP, or HRIPA legislation or supporting proactive information release.
• Experience supporting meetings, such as preparing agendas, taking minutes, and following up action items.

How to apply

Visit   to apply or learn more including all about the range of benefits on offer at Willoughby.

For more information, contact: Melinda Aitkenhead, Governance Lead at or

Applications should address all the key responsibilities outlined in the Position Description. The Position Description (PD) is located in the Job Attachments section of the job listing.

Successful candidates may be required to undertake pre-employment screening including police and qualification checks.

Applications close: Sunday, 30 November 2025 at 11:30pm

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community – one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities – including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.