Personal Assistant

1 day ago

Brisbane, Queensland, Australia McArthur Full time

We are seeking a highly proactive and organised Personal Assistant to support a senior leader within a large government Asset Management area. This role is ideal for an experienced PA who thrives in fast-paced environments, enjoys managing competing priorities, and takes pride in staying one step ahead.

This is a key support role, providing high-level administrative, coordination, and stakeholder liaison assistance to ensure the General Manager is well-prepared, informed, and able to focus on strategic priorities.

About the Role

As the Personal Assistant, you will be the central point of coordination for the General Manager's day-to-day operations. You will proactively manage workflows, diaries, correspondence, and communications, while providing professional customer service to a broad range of internal and external stakeholders.

This role requires someone who can confidently "manage the manager", anticipate needs, triage priorities, and ensure nothing slips through the cracks.

Key Responsibilities

  • Proactively manage and coordinate the General Manager's diary, appointments, and daily schedule
  • Prepare pre-reading materials, agendas, and papers to support meetings and weekly planning
  • Monitor and manage inboxes and correspondence, prioritising actions and redirecting items as required
  • Coordinate information and logistics for meetings, executive briefings, workshops, and events
  • Prepare agendas, minutes, reports, and professional correspondence
  • Maintain document templates and administrative systems in line with organisational standards
  • Act as a key point of contact for the branch, liaising confidently with senior leaders, elected representatives, and external stakeholders
  • Provide general administrative and file management support to the broader branch when required

About You

You are a highly organised and proactive Personal Assistant with experience supporting senior leaders in complex environments. You are confident managing competing priorities, handling sensitive information, and communicating professionally with stakeholders at all levels.

You enjoy taking ownership, problem-solving, and ensuring your manager is supported seamlessly.

What You'll Bring

  • Demonstrated experience supporting senior managers in a PA or executive support role
  • Strong diary, inbox, and workflow management skills
  • Excellent written and verbal communication skills, with a strong eye for professional business writing
  • High-level organisational and time management skills, with the ability to juggle multiple priorities
  • Strong customer service mindset and a friendly, approachable style
  • Proficiency in Microsoft Office and the ability to quickly learn new systems
  • A proactive, solutions-focused approach and the confidence to take initiative

How to Apply

If you are an experienced Personal Assistant who enjoys being the trusted right-hand support to senior leadership, we'd love to hear from you.

Please apply with your resume and a brief cover letter outlining your relevant experience and interest in the role.

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