Junior Team Admin Assistant

2 weeks ago

Brisbane, Queensland, Australia MGI South Qld Pty Ltd Full time $45,000 - $60,000 per year

Kickstart Your Career in Administration

We are looking for a motivated Junior Team Administration Assistant to join MGI South Qld. This is an exciting opportunity for someone looking to start or grow their administration career, while being supported and mentored by a friendly and experienced team.

About the Role

As our Junior Team Administration Assistant, you'll provide vital support to our administration and business services teams and help ensure smooth office operations. Every day will be different, with responsibilities such as:

Administrative Support Including:

  • Liaising with the Australian Taxation Office (ATO)
  • Actioning and maintaining Job Setup Emails
  • Actioning and maintaining Collations within Fusedocs

New Client onboarding including:

  • Entering New Client Details into Practice Management System
  • Preparation of Engagement Letters
  • Issuing Identity Checks

Document Management and Filing

  • Scanning of documents and filing into our Electronic Filing Software.
  • Organising the physical filing system.

Reception Relief:

  • Answering inbound calls to reception
  • Maintaining and Managing meeting rooms
  • Incoming and Outbound Mail actioning
  • Kitchen Maintenance

Preparing and Issuing ASIC Annual Reviews

Coordinating Team Lunches

Client Invoicing including:

  • Creation of Client Invoices in Xero Practice Manager
  • Issuing Invoices to Clients ensuring accuracy
  • Managing WIP (Work in Progress) for the team

This role is client-facing, so professionalism and strong communication skills are a must.

About You

We'd love to hear from you if you are:

  • Reliable, organised, and eager to learn
  • A strong communicator with a positive, professional approach
  • Able to multitask and manage competing priorities

While previous administration experience (especially in professional services) will be highly regarded, we also highly value candidates from hospitality and retail backgrounds. If you've thrived in fast-paced, client-facing environments and enjoy providing great service, you'll be an excellent fit.

Why Join Us?

At MGI South QLD, we believe our people are our greatest asset. By joining our team, you'll enjoy:

  • Supportive culture – work alongside approachable leaders and mentors who invest in your growth
  • Career development – structured training and opportunities to progress within administration or the broader business
  • Flexibility – we understand life happens and support a healthy work/life balance
  • Recognition & rewards – we celebrate achievements and encourage innovation
  • Social team environment – from team lunches to firm events, we foster a workplace where people enjoy coming to work

How to Apply

If you're interested in learning more and joining the team here at MGI, please include your resume and a cover letter outlining your interest as part of your application. If you have any questions, please contact Amy Pearman, HR on or you can email

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