Administration - Music & Interschool Sporrt

**Overview**:
**Work Type**:Fixed-term - Part-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 2

**Occupation**:Administration

**Location**:Melbourne - Western suburbs

**Reference**:1487035

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
**Specific to Music Administration**:

- Provides administrative support to Music department, including teachers and instrumental instructors, students and parents.
- Administrative support to the Head of Music and music staff
- Monitor parent payment via Compass and covers
- Eschools online orders and checking invoices.
- Provide practical support on rehearsal and concert event days
- Book Venues, buses and trucks etc. for events
- Create program booklets for events
- Maintaining accurate and complete data of music student enrolments through Compass
- Maintain music building
- Instrument stocktake, barcode, label and number and log repairs
- Upkeep of music uniform etc.
- Log Maintenance requests via schools service desk

**Specific to Interschool Sport Administration**:

- Provide administrative support to the Interschool Sport Program
- Compass: monitor payments and consent for Interschool Sport events and communicate with parents
- Eschools online orders and checking invoices.
- Book Venues & buses etc.
- Event Notifications:

- Monitor parental consent requirements and covers:

- Student participation in the interschool sports program
- Travel to various external venues
- Bus transport between campuses as needed
- Uniform hire and cleaning
- Log Maintenance requests via schools¿ service desk

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone enquiries, deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures.
- Coordinate the delivery of administrative services within the school
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Liaise with school staff in regard to support requirements
- May also be asked to help out in the Admin Office due to staff shortages as instructed by the Business Manager.

**Who May Apply**:

- Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:

- Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:

- The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
**Qualifications and Position Requirements**
- Current Working with Children Check and National Police Check
- Outstanding IT and word processing Skills
- Excellent communication, planning and organisational skills
- Proficient in Microsoft Office products, including Word, Excel, and Outlook
- The nature of the position is such that the Music Administration Assistant may be required to be available outside of normal school hours, and be available to attend Music Department-related School events

**Applications to include**:

- Evidence of experience /qualifications relevant to the position
- Cover letter outlining your suitabil