Executive Officer

1 week ago

Hobart, Australia Tasmanian Government Full time

Department of Justice
Office of the Secretary

Applications must be submitted by Sunday 22 September, 2024 11:55 PM

**Position details**:
**Applications close**:

- Sunday 22 September, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 4**Salary**:

- $80,593.00 to $92,764.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- Manage the provision of services to the Office of the Secretary, including information systems, records and work procedures. Ensure a high level of executive assistance and administrative support is provided to the Secretary and Deputy Secretaries.- The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy._
- We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you._

**Hours per fortnight**

73.50 hours per fortnight - flexible options available.

**Duties**
- Provide high level executive support to the Secretary and Deputy Secretaries including the production of quality documents, management of diaries, visitor reception, telephone screening and travel and meeting coordination.
- Manage the day-to-day operation of the Office of the Secretary including the coordination of all incoming correspondence and the management of correspondence referred to other areas for a response.
- Provide high-level executive support for the Agency Executive and other committees as required, including collation and distribution of meeting papers, minute taking, and monitoring of follow up actions.
- Provide advice to departmental staff on protocols, procedures and document templates to be used for internal and external communication.
- Coordination of briefings and responses for inter jurisdictional committees as required.
- Central coordination point for Cabinet and Executive Council, including liaison with Cabinet Office, and receipt and distribution of Cabinet decisions.
- The successful applicant can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

**How to apply**

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**

Michelle Lowe
Director Office of the Secretary
Phone: (03) 6165 4953

**Reasonable Adjustment Queries**

Organisational Development and Design Team
(03) 6165 7603

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